Administrative Assistant
Location: Dallas, TX
Compensation: $50,000–$60,000 DOE
About the Opportunity
We are partnering with a boutique commercial real estate firm in Dallas that has been making a significant impact in the communities it serves for more than two decades. The company has built a collaborative, relationship-driven culture centered around transparency, servant leadership, teamwork, and an entrepreneurial spirit.
This is a great opportunity for an organized, resourceful professional who enjoys being the person behind the scenes who keeps an office and team running smoothly. The company is looking for someone who can wear multiple hats across administration, research, marketing, and day-to-day operational support.
About the Role
The Administrative Assistant will serve as a key support resource across the company's brokerage. This is a versatile role that combines traditional administrative coordination with research and project support.
The successful candidate will be comfortable managing competing priorities, communicating proactively with team members, and taking ownership of tasks from start to finish. This person will play an important role in keeping the team organized, prepared, and operating efficiently.
What You'll Do
Administrative Support
Provide day-to-day administrative support to brokers, leadership, and internal team members
Coordinate calendars, meetings, travel arrangements, flights, hotels, and accommodations
Assist with planning and execution of company events, industry conferences, retreats, happy hours, and office gatherings
Coordinate holiday gift sourcing, ordering, tracking, and mail-outs
Support commission and listing agreement filing and organization
Manage office supplies, inventory, and kitchen needs
Coordinate office maintenance and vendor need
Serve as the internal point of contact for basic technology issues and coordinate escalations when needed
Research Support
Run basic demographic and research reports
Collect and organize available property listings
Archive and organize industry news articles and market intelligence
Source property ownership contacts information using parcel data and public records
Assist with general market research requests as needed
Marketing Support
Manage tour material resources and support tour book assembly
Coordinate outsourced print material and signage orders
What We're Looking For
3–5 years of experience in administrative positions or similar
Strong ability to manage multiple priorities and shifting deadlines
Proactive, self-motivated, and resourceful
Calm and professional in a fast-paced environment
Strong written and verbal communication skills
Comfortable taking ownership of tasks and following them through to completion
Team-oriented with a positive, service-minded attitude
Strong problem-solving skills and a "can-do" approach
Proficient with Microsoft Outlook, Word, Excel, and Teams
Comfortable with day-to-day computer use and learning new systems
Administrative, office coordination, research, or professional services experience preferred
Commercial real estate experience is a plus, but not required
The Ideal Personality
The right person for this position is someone who stays calm when priorities change, communicates proactively, and naturally looks ahead. You should enjoy being a reliable resource for a busy team and take pride in making sure details are handled correctly.
This role is well suited for someone who doesn't need to be told about every next step. You see what needs to be done, communicate with the appropriate people, prioritize competing requests, and take ownership of getting it done.
Administrative Assistant • Dallas, Texas, United States
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