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Office Assistant 2StateJobsNY • Spokane
Office Assistant 2

Office Assistant 2

StateJobsNY • Spokane
3 hours ago
Job type
  • Permanent
Job description

Office Assistant 2

The Office Assistant 2 will provide clerical support to meet the requirements of the Department. The Office Assistant 2 will perform data entry; mail supply and inventory functions; keyboarding and other documentation tasks as needed.

Duties may include, but are not limited to:

  • Provide general office support.
  • Answer questions for and provide information to various parties regarding agency activities, transactions and procedures.
  • Operate various communication systems such as telephones and computers, and keep records of such communications.
  • Answer phones, develop and complete forms, assist customers, create or assist in the preparation of reports, charts, and other related activities.
  • Maintain, update and correct records and files.
  • Receive, screen and review various documents and/or forms.
  • Establish new files by coding and numbering forms, creating folders and compiling relevant material.
  • Sort and distribute mail, email or other forms of correspondence or communication.
  • Maintain various listings for mail service purposes.
  • Other related duties.

Preferred requirements include:

  • Ability to work effectively with the Department.
  • Ability to work independently.
  • Previous experience in duties referenced above.
  • Ability to effectively communicate in a professional manner both verbally and in writing.
  • Strong background in applicable software applications such as Microsoft Word and Excel and agency databases such as Asset Works and Times.
  • Reliability as evidenced by a review of time and attendance records.

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). HELPS Program titles may be filled via a non-competitive appointment. This means that you do not need to take an exam to qualify, but you do need to meet the minimum qualifications of the title.

At a future date (within one year of permanent appointment), employees hired under NY HELPS are expected to have their permanent non-competitive employment status converted to permanent competitive status. You will not have to take an exam to gain permanent competitive status.

Additional benefits include:

  • Paid holidays and leave.
  • Health care coverage.
  • Paid parental leave.
  • Retirement program.
  • Professional development and education and training.
  • Equal Opportunity/Affirmative Action employer.

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Office Assistant 2 • Spokane

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