Management Analyst - PHPP - STI/HIV and TB Program (Departmental Promotional Only)

Management Analyst

The Sexually Transmitted Infections (STI)/Human Immunodeficiency Virus (HIV) and Tuberculosis (TB) Program is seeking a well-qualified individual for the position of Management Analyst to provide grant management and administration, fiscal oversight, performance monitoring, and project management while collaborating with community partners and multidisciplinary teams to advance public health initiatives.

Responsibilities include but not limited to:

• Administer multiple federal, state, and local grant awards throughout the grant lifecycle.
• Monitor grant compliance to ensure adherence to funding requirements, regulations, policies, and reporting deadlines.
• Prepare, review, and submit quarterly and annual financial reports, reimbursement requests, invoices, and expenditure documentation.
• Develop, monitor, and reconcile grant budgets; identify funding trends and recommend budget adjustments as needed.
• Analyze expenditures, revenue, and spending projections to ensure fiscal accountability and maximize grant utilization.
• Review invoices, supporting documentation, and expenditures for allowability, accuracy, and compliance with grant requirements.
• Coordinate with County fiscal staff to reconcile accounts, resolve discrepancies, and support audits.
• Monitor contractor expenditures and performance to ensure contractual and financial compliance.
• Develop, negotiate, and monitor scopes of work, contracts, Memoranda of Understanding (MOUs), and amendments.
• Prepare procurement documents and coordinate contract routing through County procurement and approval processes.
• Prepare grant applications, continuation applications, budget narratives, and required supporting documentation.
• Track grant deliverables, milestones, performance measures, and reporting requirements using spreadsheets and data management systems.
• Analyze program performance data and prepare reports, dashboards, and presentations for leadership and funding agencies.
• Conduct quality assurance reviews of financial, programmatic, and performance data to ensure completeness and accuracy.
• Provide technical assistance and guidance to internal program staff and community-based organizations regarding grant, fiscal, and reporting requirements.
• Interpret grant regulations, policies, and contractual requirements and communicate expectations to program partners.
• Serve as a subject matter expert on grant administration, compliance, budgeting, and financial reporting.
• Collaborate with program managers, epidemiologists, fiscal staff, procurement, legal counsel, and executive leadership to support grant administration.
• Coordinate monitoring activities, desk reviews, and site visits for contracted providers.
• Identify compliance risks and recommend corrective actions and process improvements.
• Develop and maintain grant management tools, tracking systems, standard operating procedures, and documentation.
• Assist with federal, state, and County audits, monitoring visits, and corrective action plans.
• Research funding opportunities and assist in developing competitive grant proposals.
• Lead or participate in special projects involving program planning, process improvement, data analysis, or operational initiatives.
• Prepare correspondence, Board memoranda, reports, and presentations for County leadership and external funding agencies.
• Represent the program at meetings with funding agencies, community partners, and County departments.
• May supervise administrative level staff.
• Perform related duties as assigned.