Engineering Operations Coordinator

Engineering Operations Coordinator

Our customer is seeking an organized, proactive, and highly dependable Engineering Operations Coordinator to support their Engineering organization at their Sterling Heights headquarters. This is a diverse, hands-on role for someone who enjoys keeping people, projects, systems, and day-to-day activities organized. The position supports Engineering leadership and team members through financial tracking, purchasing, reporting, administrative coordination, office support, meetings, and special events. The ideal candidate is a strong communicator and problem solver who takes ownership, follows through and is comfortable managing multiple priorities across Engineer, Finance, Manufacturing, suppliers, and customers. This position is best suited for someone who enjoys being the person others can rely on to keep things organized and get things done. Success requires flexibility, initiative, good judgment, and a willingness to help wherever needed. Some responsibilities are highly structured and detail-oriented, while others require stepping in, solving a problem, coordinating people, or handling an unexpected need. The right person will become a trusted resource for the Engineering team and an important connection point between Engineering, manufacturing facilities, customers, suppliers, and other departments.

Key Responsibilities

Engineering & Administrative Coordination:

• Track Engineering Design & Development (ED&D) funding, expenses, purchase orders, quotes, invoicing, and program activity
• Maintain monthly and annual Engineering business plans and supporting reports
• Prepare purchase requisitions and coordinate POs for prototype requirements, training, software/licenses, Design Studio needs, events, and other Engineering purchases
• Process and track supplier and customer invoices
• Support cancellation claims, labor reporting, project codes, and R&D tax-credit documentation
• Maintain Engineering organizational information, floor plans, vacation tracking, and other department records
• Support ADP timekeeping, vacation, project-code, and labor-reporting activities

Travel, Expense & Support System:

• Support administration of corporate travel and expense system, including user management, expense processing, policy updates, and reporting
• Coordinate with Accounting and other corporate facilities as needed
• Assist employees with system travel, expense, and administrative questions

Department & Office Support:

• Help coordinate Engineering meetings, supplier Lunch & Learns, customer visits, lunches, and special events
• Order catering, refreshments, snacks, suppliers, and other department needs
• Support Design Studio, Sales, and company events with purchasing and coordination as needed
• Coordinate department inventory audits and communications
• Oversee scheduling, maintenance, repairs, and administrative needs for the company van
• Help maintain an organized, professional Engineering environment, including printers, supplies, common areas, and facility-related requests

Qualifications

Strong organizational skills with exceptional attention to detail

Ability to manage multiple priorities and follow tasks through to completion

Strong written and verbal communication skills

Comfortable working with employees at all levels of the organization as well as customers and suppliers

Experience with purchasing, POs, invoicing, expense reporting, or financial tracking preferred

Strong Microsoft Excel, Outlook, Teams, and general computer skills

Experience with automotive CMS, ADP, Navan, or similar system is a plus

Automotive, manufacturing, engineering, and/or Tier 1 supplier experience preferred

Ability to work independently, identify what needs to be done, and take initiative

A successful candidate will be subject to a background check and must receive satisfactory results of the same, as a condition of joining the team. By applying for this role, you confirm that all information submitted is accurate and complete. You further acknowledge that providing false or fraudulent information during the application process is cause for denial of an offer, revocation of any existing offer, or other adverse action, up to and including termination after the start of your commencement of work.