Worldwide Program Coordinator

Worldwide Program Coordinator

Our client, a leading technology company, is looking to hire a Worldwide Program Coordinator in Cupertino, CA. Pay Rate Range: $45 to $52/hr on w2, depending on experience 12+ Months contract Hybrid work schedule

WW Events Operations & Intake

• Own the day-to-day WW Events intake tracker and ensure all submissions are complete and progressing through the review process.
• Conduct an initial quality review of all event requests, validating alignment to strategic priorities, timing, budget, PR opportunity, production support, and governance requirements.
• Maintain the WW Events calendar and ensure approved events are accurately tracked from intake through recap.
• Manage event status across the lifecycle (Proposed ? In Review ? Recommended ? Approved ? Delivered ? Recapped).
• Prepare weekly leadership review materials, highlighting recommendations, key decisions, and outstanding actions.
• Track follow-ups and action items resulting from leadership reviews and ensure timely closure.

Strategy Implementation & Geo Enablement

• Support implementation of the WW Events strategy across Retail, helping geo teams consistently apply the global framework.
• Develop and maintain WW Events playbooks, operational documentation, templates, and governance resources.
• Maintain decision logs, FAQs, and intake guidance to improve consistency and transparency across regions.
• Partner closely with geo teams to identify process improvements and scale best practices globally.
• Coordinate cross-functional milestones supporting major Events initiatives and operational rollouts.

Reporting & Performance

• Build and maintain WW Events reporting dashboards tracking attendance, foot traffic, PR participation, reach, and other key performance metrics.
• Produce monthly business reviews that identify trends, opportunities, and recommendationsnot simply report activity.
• Standardize recap templates and reporting processes across geographies.
• Monitor performance against the Fewer, Bigger, Buzzier strategy and identify opportunities to strengthen the overall event portfolio.
• Maintain a repository of event case studies and best practices to inform future planning.

Operational Excellence

• Drive operational consistency across worldwide event planning processes, ensuring scalable workflows and clear ownership.
• Develop standardized templates, documentation, and tools that improve efficiency across WW, Geo, PR, Production, and partner teams.
• Identify opportunities to streamline workflows, eliminate manual effort, and improve visibility into event operations.
• Support implementation of new operational tools and systems that strengthen planning, tracking, and reporting across the Events organization.

Russell Tobin offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors. Equal Employment Opportunity

Russell Tobin is an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

Fair Chance Employment

Russell Tobin is a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.

Accommodations

We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.

Only applicable for San Francisco Candidates:

Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation.