Medical Billing Data Entry Specialist

Pay: $22.00 - $23.00 per hour

Job description:

Part-Time Medical Billing Data Entry Specialist

Location: Temecula, CA
Schedule: Minimum 2 days per week
Hours: 8:00 AM–2:00 PM | Approximately 12+ hours per week
Days: Flexible; however, the 8:00 AM–2:00 PM schedule is required
Position: Part-Time, In-Person

About the Role

We are seeking a dependable and detail-oriented Part-Time Medical Billing Data Entry Specialist to support medical data entry, inventory records, administrative functions, and QuickBooks data entry.

This position is approximately 65% medical data entry and inventory-related work using Cortex EDI Medical software and 35% QuickBooks Enterprise.

The ideal candidate will have strong data-entry skills, excellent attention to detail, and previous QuickBooks experience. Experience with Cortex EDI Medical software is a strong plus and will be highly valued.

Responsibilities

Medical Data Entry & Inventory – Approximately 65%

• Perform accurate and timely data entry using Cortex EDI Medical software
• Enter, update, and maintain customer and account information
• Perform inventory-related data entry and maintain accurate inventory records
• Review entered information for accuracy and correct discrepancies
• Maintain organized electronic and physical documentation
• Update customer information and records within company systems
• Assist with general administrative and clerical functions
• Prepare and update basic documents and spreadsheets using Microsoft Word and Excel
• Support additional data-entry and office projects as needed

QuickBooks Enterprise – Approximately 35%

• Enter and maintain information using QuickBooks Enterprise
• Perform routine financial and bookkeeping data entry
• Maintain accurate records and supporting documentation
• Review QuickBooks entries for accuracy and completeness
• Assist with additional QuickBooks-related administrative functions as assigned

Requirements

• Previous QuickBooks experience required
• Strong and accurate data-entry skills
• Excellent attention to detail and organizational abilities
• Basic proficiency with Microsoft Word and Excel
• Comfortable working with multiple software systems and learning new programs
• Ability to work independently and complete assigned tasks accurately
• Dependable and able to consistently work 8:00 AM–2:00 PM
• Ability to maintain confidentiality when working with customer and medical-related information

Preferred Qualifications

• Cortex EDI Medical software experience is a strong plus
• Previous medical billing, healthcare data-entry, or medical office experience
• Experience with QuickBooks Enterprise; company currently uses QuickBooks Enterprise 2024
• Experience with inventory data entry or inventory recordkeeping
• Previous administrative, bookkeeping support, or high-volume data-entry experience

What We're Looking For

The ideal candidate is someone who enjoys detail-oriented, repetitive data-entry work and takes pride in maintaining accurate records. This role requires someone who can comfortably move between Cortex EDI Medical, inventory records, QuickBooks Enterprise, and general administrative tasks throughout the workday.

This is a great opportunity for someone seeking a consistent part-time schedule with the possibility of occasional additional hours as business needs arise.

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• How many years of experience do you have using QuickBooks, and which versions have you worked with?
• Are you available to work at least 2 days per week from 8:00 AM–2:00 PM in Temecula?
• Do you have experience with data entry, maintaining customer records, and Microsoft Word/Excel?

Experience:

• Cortex EDI Medical software: 1 year (Preferred)

Ability to Commute:

• Temecula, CA 92590 (Required)