Assistant Orchestra Personnel Manager
The New York Philharmonic is seeking a detail-oriented and people-focused Assistant Orchestra Personnel Manager to help support the musicians at the heart of one of the world's most renowned orchestras. In this role, you'll partner closely with the Orchestra Personnel Manager to coordinate orchestra operations, manage auditions, and contribute to an exceptional experience for musicians, guest artists, and conductors.
Success in this position requires strong organizational skills, sound judgment, discretion, and the ability to navigate competing priorities with professionalism and care in a fast-paced, team-oriented environment.
Your day-to-day activities will include:
- Supporting the day-to-day activities of the Orchestra Personnel Office, helping ensure musicians have the information and resources they need to succeed.
- Coordinating orchestra auditions, from candidate communications and scheduling through on-site audition operations.
- Preparing and communicating orchestra schedules, seating rosters, and other personnel-related updates.
- Coordinating the engagement of substitute and extra musicians for rehearsals, performances, tours, and special events.
- Partnering with colleagues across Artistic, Production, Development, People & Culture, and other departments to support orchestra activities and musician engagement.
- Assisting with onboarding, payroll, personnel records, and other administrative processes that support orchestra operations.
- Traveling with the orchestra as assigned and providing departmental leadership support in the absence of the Orchestra Personnel Manager.
What you bring to the team:
- Bachelor's degree or equivalent combination of education and experience.
- Three or more years of administrative, operations, personnel, or arts administration experience.
- Passion for music and the performing arts, with an understanding of orchestral organizations preferred.
- Experience working in orchestra personnel administration, artistic operations, or a related performing arts environment is a plus.
- Knowledge of orchestral repertoire, instrumentation, and the ability to read music is preferred.
- Strong organizational, communication, and relationship-building skills.
- Ability to handle sensitive information with discretion and professionalism.
- Proficiency with Microsoft Office; experience with orchestra personnel software is a plus.
- Ability to work evenings, weekends, and travel as needed.
Who you are:
- Ability to work evenings, weekends, and travel as needed.
- Passionate about music and performing arts
- Organized, detail-oriented, and able to thrive in a fast-paced environment
- Collaborative, service-minded, and a strong communicator
- Professional, discreet, and trusted to exercise sound judgement.
Compensation & Work Arrangement:
Salary Range: $75,000-$100,000
Starting salary will be commensurate with qualifications, skills, and experience. This role is based at David Geffen Hall and requires regular onsite attendance.
Perks & Benefits:
The New York Philharmonic offers a competitive salary and comprehensive benefits package to our full-time employees including:
- Medical, Dental, and Vision coverage from Day 1
- Employer contributions to the 403(b) plan
- Employer-paid Life and Disability insurance
- 12 Holidays
- Vacation benefits
- Access to world-class performances and events
We'd love to hear your storyplease include a cover letter with your application!
Everyone Belongs Here:
The New York Philharmonic is an Equal Opportunity Employer and does not discriminate on the basis of age, immigration or citizenship status, color, disability, ethnicity, gender, gender identity, marital and partnership status, national origin, race, religion, sexual orientation, veteran or active military service member or any other characteristic protected by federal, state or local laws in its employment policies.