Buyer, Inventory Control Coordinator

Buyer, Inventory Control Coordinator

Unity School of Christianity - Unity Village, MO

Overview

Salary Range $65,000.00 Position Type Full Time

Description

Position Summary: The Buyer, Inventory Control Coordinator is responsible for purchasing goods and services that meet organizational needs, budget requirements, quality standards, and delivery expectations. This role manages day-to-day procurement activities, including vendor selection and evaluation, sourcing and purchasing of assigned commodities, supplier relationship management, and oversight of active service contracts. The Buyer works independently to support efficient, compliant procurement operations and helps ensure responsible stewardship of organizational resources.

Essential Job Functions:

1. Establish and maintain positive relationships with clients, suppliers, and internal contacts to facilitate effective communication and collaboration.
2. Monitor open requisitions and keep relevant departments informed about delivery status, price variations of goods, and vendor pricing changes.
3. Ensure all procurement activities comply with applicable federal, state and local regulations, as well as specific grant and funder requirements (e.g., Uniform Guidance 2 CFR 200).
4. Drive supplier collaboration to encourage innovation and gain a competitive edge in the market.
5. Conduct thorough analysis to identify opportunities for cost reduction, evaluate material selection and sourcing techniques, and enhance overall cost efficiency.
6. Develop sourcing plans, identify qualified suppliers, and obtain competitive quotes to ensure optimal procurement outcomes.
7. Work closely with the DEI strategist to actively promote diversity and inclusion among Unity's suppliers and partners, seeking out Woman, Minority or Veteran-owned companies and fostering relationships with partners/suppliers who share similar DEI values and strategies.
8. Regularly review existing contracts with suppliers and vendors to assess their ongoing feasibility, anticipate trends, and proactively negotiate any necessary changes.
9. Utilize Precoro procurement software to generate purchase orders and meticulously track transactions from order placement to receipt, invoice reconciliation, and payment maintaining detailed and auditable records.
10. Take a proactive role in resolving critical quality and delivery issues with suppliers, assuming comprehensive ownership of supplier performance.
11. Collaborate with other departments to ensure customer requirements are met and mitigate negative impacts on the business in the event of supply shortages.
12. Regular and reliable attendance at the worksite and adhere to assigned schedule. This position is not a remote or telecommute position.
13. Adhere to all company and departmental policies and procedures per the guidebook including all safety requirements including all safety guidelines.
14. Utilize electronic time management system to input time, attendance and paid off request.

Non-Essential Job Functions:

1. Research and determine resolution purchasing and assist in resolving purchasing discrepancies.

Qualifications

Education: Bachelor's degree in business, accounting, supply chain management, or a related field. Five (5) years of relevant experience may be substituted for degree.

Experience:

1. 3+ years' experience in the procurement field with preference for experience in a non-profit or public sector environment
2. Strong working knowledge of sourcing and procurement techniques as well as an aptitude for reading the market.
3. Knowledge of cooperative contracts, a plus.
4. Demonstrated experience with grant-funded procurement and associated compliance is highly desirable.
5. Exceptional talent in negotiating and networking.
6. Solid knowledge of supplier or third-party management software.
7. Outstanding decision-making skills and ability to work well with numbers.
8. Excellent verbal and interpersonal communication skills.
9. Highly organized and possesses strong attention to detail.
10. Demonstrated ability to be customer focused and provide outstanding customer service.

Computer Skills:

• Minimum intermediate end user of MS Office: Excel, Word, Outlook and PowerPoint.
• Database management experience.
• Amazon Business accounts

Physical and Mental Requirements:

Activity - Frequency

Indoor Work - C

Outdoor Work - N/A

Sitting at Workstation - C

Carry 40 lbs Max - O

Use of Hands/Fingers - C

Climb Stairs/Ladders - O

Traveling outside campus - N/A

Reach: Overhead/Forward - N/A

Exposure to Temperatures - O

Read/See/Hear - C

Standing/Walking - F

Talk/Communicate - F

Stoop/Kneel/Crouch/Crawl - O

Operating Computer - C

Operate Company Vehicles - N/A

Personal Protection Equipment - O

Operate Company Equipment: electronic devices, fax, telephone, scanner, copier - O

N/A Not Applicable Activity - Not applicable to this occupationO Occasionally Position requires this activity up to 0-27% of the time (02.5 or < hrs/day)F Frequently Position requires this activity up to 27-61% of the time (02.5-5.5 hrs/day)C Constantly Position requires this activity up to 61-100% of the time (5.5+ hrs/day)

Work Environment: Office Environment

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.