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Program Coordinator - Special PopulationsDetroit Employment Solutions • Detroit, MI, United States
Program Coordinator - Special Populations

Program Coordinator - Special Populations

Detroit Employment Solutions • Detroit, MI, United States
5 days ago
Job type
  • Full-time
Job description

Program Coordinator

The Program Coordinator keeps the Special Populations Department organized and responsive by combining office administration, program coordination, and special-event execution. The position manages routine departmental systems, supports assigned programs, and coordinates events from planning through closeout.

Duties and Responsibilities

Office Administration 40%

  • Manage department calendars, meetings, correspondence, shared files, supply orders, contact lists, and routine administrative workflows.
  • Prepare agendas, materials, minutes, action-item trackers, presentations, purchase requests, and status updates; protect confidential information.
  • Track deadlines, approvals, invoices, records, and follow-up items and elevate unresolved issues to the Senior Project Manager.

Program Support 30%

  • Support Be Next, FAE&T Plus, SSR, PATH-related initiatives, and other assigned projects by maintaining schedules, trackers, participant or partner communications, and required documentation.
  • Coordinate information and deliverables across staff, career centers, community partners, vendors, and internal departments.
  • Assist with data entry, reporting, file review, procurement documentation, and project closeout.

Special Events 30%

  • Coordinate training, graduations, recruitment events, workshops, partner meetings, and community activities.
  • Maintain event plans, registration and guest lists, run-of-show documents, staffing assignments, vendors, supplies, room setup, accessibility needs, and participant communications.
  • Complete event reconciliation, attendance and outcome documentation, feedback collection, and lessons learned.

Minimum Qualifications

  • Bachelor's degree in business administration, public administration, nonprofit management, communications, hospitality, project management, or a related field.
  • Minimum of three years of experience in office administration, project or program coordination, events, nonprofit services, government, or a related setting.
  • Strong Microsoft Word, Excel, PowerPoint, Teams, Outlook, written communication, organization, customer service, and follow-through skills.

Core Competencies

  • Organization and prioritization
  • Professional communication
  • Event logistics
  • Accurate documentation
  • Initiative and discretion
  • Teamwork and adaptability

Work Requirements

  • Full-time position. Local travel and occasional early morning, evening, or weekend work may be required for programs and events.
  • Reasonable accommodation is available as required by law.

Licenses

  • Valid State of Michigan Driver's License and Vehicle Insurance.

Other

  • Background check and drug screen required.
  • Salary commensurate with experience.
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Program Coordinator - Special Populations • Detroit, MI, United States

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