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The MH Group
Administrative AssistantThe MH Group • Wilbraham, MA, United States
Administrative Assistant

Administrative Assistant

The MH Group • Wilbraham, MA, United States
5 days ago
Job type
  • Full-time
Job description

Job Title: Administrative Assistant

Employment Type: Temp-to-Hire

Work Setting: In-Person

Location: Wilbraham, MA

Hours: 20 hours per week

Schedule: Monday – Thursday, 8:30 AM – 1:30 PM or 9:00 AM – 2:00 PM

Pay Rate: $20.00 per hour

Responsibilities

  • Answer, screen, and direct incoming phone calls in a courteous and professional manner
  • Greet visitors, staff, and members of the congregation, providing a welcoming first point of contact for the office
  • Perform light bookkeeping duties, including recording transactions, tracking contributions, and assisting with basic financial record-keeping in QuickBooks
  • Prepare and process invoices, deposits, and expense records as needed
  • Order and maintain inventory of office and general supplies, coordinating with vendors as needed
  • Draft, format, and proofread correspondence, memos, bulletins, and other documents using Microsoft Word
  • Maintain and organize files, records, and databases, both physical and electronic
  • Assist with scheduling appointments, meetings, and use of facility spaces
  • Support the coordination of events, mailings, and communications to staff and the congregation
  • Monitor and respond to general office email correspondence
  • Support day-to-day general office functions and help maintain a smooth-running office environment
  • Assist with other administrative tasks and special projects as needed

Qualifications

  • Some experience using QuickBooks for basic bookkeeping and financial record-keeping
  • Proficiency in Microsoft Office, particularly Word and Excel
  • Prior administrative, office, or clerical experience preferred
  • Strong written and verbal communication skills
  • Excellent organizational skills and close attention to detail
  • Ability to manage multiple tasks and prioritize effectively in a small office setting
  • Friendly, professional demeanor with strong customer service skills when interacting with visitors and callers
  • Comfortable working independently with minimal supervision
  • Trustworthy and able to maintain confidentiality of sensitive information
  • Reliable, punctual, and able to consistently commit to the scheduled hours
  • Familiarity with, or comfort working within, a church or non-profit environment is a plus
. Skillset Required: QuickBooks, Microsoft Office, Microsoft Word, Microsoft Excel, Bookkeeping, Financial Record-Keeping, Transaction Recording, Contribution Tracking, Invoice Processing, Deposit Processing, Expense Tracking, Inventory Management, Vendor Coordination, Correspondence Drafting, Document Formatting, Proofreading, File Organization, Records Management, Database Management, Appointment Scheduling, Meeting Scheduling, Event Coordination, Mailing Coordination, Email Management, Administrative Support, Office Administration, Written Communication, Verbal Communication, Organizational Skills, Attention to Detail, Multitasking, Prioritization, Customer Service, Independent Work, Confidentiality, Reliability, Punctuality, Church Environment Familiarity, Non-Profit Environment Familiarity
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Administrative Assistant • Wilbraham, MA, United States

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