Project Coordinator

Project Coordinator

Under the direction of the Project Manager, the Project Coordinator assists with the logistical and administrative functions related to the day-to-day operations of the Operations Division, and supports the planning, execution, and monitoring of projects and matters to ensure alignment with the agency's goals. This role involves coordinating project activities, managing timelines, facilitating communication across teams, and preparing documentation to support compliance and reporting requirements. This role requires excellent multi-tasking skills, attention to detail, and the ability to communicate effectively with team members and stakeholders.

Core responsibilities include project coordination, administrative and operational support, and maintaining the highest standards of personal, professional, and ethical conduct.

The Cannabis Control Commission expects all employees to model commitment to its mission, vision, and values, contributions toward meeting organizational goals and objectives, a high level of integrity, collaboration, and professionalism, a culturally sensitive, inclusive, and accountable workplace environment, and working respectfully with others, supporting diverse perspectives, and upholding organizational values. Transparent, meaningful, and effective communication is also required.

Competencies, skills, and attributes include knowledge of project management principles, terminology, and lifecycle stages, ability to apply PMO intake, classification, and prioritization criteria, skill in organizing, planning, and coordinating tasks across multiple workstreams, ability to track progress, identify risks, and recommend mitigation steps, skill in preparing project schedules, trackers, reports, and documentation, strong communication skills for coordinating with teams, leadership, and stakeholders, ability to facilitate meetings, document decisions, and track action items, knowledge of standard operating procedures and process improvement practices, skill in maintaining accurate records and documentation, ability to manage competing deadlines and adapt to shifting priorities, strong attention to detail, and ability to follow established PMO standards and templates.

Qualifications and requirements include minimum of 5 years of experience in a high-level administrative position supporting multiple projects and departments, experience with inventory, asset management, or vendor coordination, strong administrative and organizational skills with exceptional attention to detail, and proficiency with Microsoft Office applications (Excel, Word, PowerPoint, Outlook, and Teams).

ADA requirements include physical demands such as lifting, pushing, or pulling up to 20 pounds, tolerance for sitting, standing, or walking for extended periods of time, sensitivity to and ability to manage frequent interruptions, and standard office environment with use of, and exposure to various office temperatures, and equipment such as computers, fax machines, copiers, etc.

The Commission offers a comprehensive benefits package including paid vacation, sick and personal leave time, health, dental and vision insurance, optional pre-tax Health Savings Account plans, life insurance, long-term disability insurance, deferred compensation savings, tuition remission, pre-tax commuter account plans, and participation in the Commonwealth's State Retirement Plan.

The Cannabis Control Commission is an Equal Opportunity Employer and is committed to creating and sustaining a diverse workforce and equitable, and inclusive workplace.

Primary location: United States-Massachusetts-Worcester-2 Washington Square

Job: Planning

Agency: Cannabis Control Commission

Schedule: Full-time

Shift: Day

Number of Openings: 1

Salary: 56,000.00 - 70,000.00 Yearly