53552 - Admin Assistant-Lakeland, FL

Contract: 3 months

• Join our client in a game-changing role as the Transportation Coordinator for our Lakeland campus which includes 4 different facilities.
  
• In this high-impact position, you’ll oversee all key transportation tasks for Lakeland campus and work closely with our third-party logistics (3PL) partner Saddle Creek Logistics. You’ll be at the forefront of launching transportation scheduling for these sites, all while ensuring operational excellence from day one.
  

Key Responsibilities:

· As the Warehouse Transportation Coordinator, you’ll play a critical role in driving operational excellence, team development, and strategic 3PL partnerships while supporting all aspects of the Inbound/Outbound Dock Schedule. Your responsibilities will include:

Leadership & Team Development

· Lead communication with all transport carriers, utilizing high level planning and performance management.

· Foster a culture of safety, accountability, and continuous improvement.

· Solve day-to-day transportation challenges and achieving long-term goals with scheduling.

3PL & Operational Excellence

· Partner with 3PL on dock scheduling, implementation of the dock schedule, and execution of the dock schedule.

· Drive improvements in dock performance by providing a strategic dock schedule.

Inventory & Process Management

· Leverage PGT and Spotlight Optimization tools to enhance scheduling and product availability.

· Maintain compliance with regulatory standards and corporate policies, including safety, transportation, accounting, and purchasing.

Customer Service & Cross-Functional Collaboration

· Ensure on-time delivery aligned with Requested/Scheduled Arrival Dates.

· Build strong relationships across the PBC bottlers, Co-Packers, Repacker, PBNA/PFNA COE’s, and MFG.

· Collaborate cross-functionally to resolve operational issues and deliver exceptional customer service.

What You’ll Do:

· Oversee all transportation responsibilities for our Lakeland Campus facilities.

· Route Orders daily in compliance with the transportation route guide; ensuring timely execution to meet the requested ship date and secure carrier capacity ahead of the competition.

· Track carrier performance and troubleshoot any loads that may be at risk of missing requested arrival date.

· Ensure all new orders comply with company guidelines on weight and method of shipment.

· Work with carriers to schedule all assigned outbound and inbound shipments to our facility.

· Schedule appointments on all loads; working with the campus manager and third-party facility manager on dock capacity scheduling.

· Work with all carriers on daily execution.

· Work with on-site Transportation to deliver daily and weekly measurables.

· Work with COE (center of excellence), and the service team on scheduling issues.

· Work with COE, Warehouse, and Transportation on loads not scheduled by end of period.

· Maintain reason code input within SAP for open order status reporting.

· Review previous day’s dock schedule to ensure all orders are shipped, if not ensure timely reschedule.

· Collaborate with the shipping office regarding specific shipment requirements.

· Accountable for Sarbanes Oxley (SOX) compliance with the Overdue Mill Transit Receipts Report and Shipment Status Report.

· Ownership of daily, weekly, period service metrics as they relate to the role.

· Will be cross trained to support other service center functions.

· All other duties as assigned.

Requirements

Who You Are:

· You’re a strategic, hands-on inventor with a passion for operations and transportation, and one that delivers results. You thrive in fast-paced environments and are excited by the opportunity to shape the future of the company's supply chain

Qualifications:

· We’re looking for a results-driven leader with a passion for operations and innovation. The ideal candidate will have:

· Education: Bachelor’s degree in supply chain preferred.

· Experience: One to two years of experience in transportation or logistical operations.

· Leadership: Proven ability to lead teams, influence across functions, and drive results in a fast-paced, startup-like environment while leading with a mindset to exceed all Objectives/Metrics.

· Technical Skills: Familiarity with WMS, SAP, transportation systems, and labor management systems.

· Strategic Thinking: Strong analytical and problem-solving skills with a strategic mindset and the ability to manage competing priorities.

· Communication: Excellent cross functional collaboration, team building skills, and the ability to influence in a matrixed environment.

· Flexibility: Comfortable working in unstructured environments and making quick, informed decisions.

· Travel: Occasional travel required (less than 10%).