Talent Acquisition Specialist

System One is seeking a Talent Acquisition Specialist to collaborate closely with our client's team onsite by tracking and ensuring candidates' pre-employment requirements are completed and within compliance, scheduling and conducting pre-employment health screens, coordinating new hire orientation, and preparing new hire packets. As a Talent Acquisition Specialist, you will support our client's Turnaround Hiring Group with a primary focus on onboarding, candidate processing, compliance tracking, and hiring support activities. This is an administrative role with limited recruiting responsibilities. Successful candidates are organized, adaptable, customer-service focused, and able to thrive in a fast-paced environment. Prior Recruiting experience is not required.

Responsibilities

• Providing necessary information and resources to facilitate a successful transition for new employees and ensuring a smooth onboarding process.
• Scheduling and conducting in office onboarding/processing and coordinating new employee orientation sessions on site.
• Serving as a point of contact for new hires, addressing their questions and concerns and managing the onboarding process.
• Collaborating with the Talent Acquisition team and site to ensure seamless transition for hires.
• Monitoring candidates' progress of required tasks related to the hiring process (background checks, drug screen, health screen, I9 compliance, E-Verify compliance, employment paperwork, site specific requirements).
• Facilitating the completion of new hire paperwork, including employment contracts, benefits enrolment, and other necessary documentation.
• Ensuring completion of paperwork and following all legal and administrative compliance when onboarding candidates.
• Performing administrative duties such as: data entry, communicating with site and candidates via email/phone, filing, scanning/copying, and scheduling.
• Updating Applicant Tracking System in real time with candidate information and interactions.
• Other duties as assigned.

Requirements

• High school diploma or equivalent.
• 4+ years of administrative, customer service, or related experience in a fast-paced environment.
• Demonstrated history of stable employment and reliability.
• Microsoft Office (Outlook, Excel, Word, PowerPoint, etc.)
• Ability to occasionally travel (e.g., job fairs, site visits, training).
• Must be comfortable conducting health screens and following HIPAA guidelines.
• Must be comfortable working with medical PPE and maintaining a sterile environment.
• Strong attention to detail and organizational skills to coordinate and manage multiple onboarding processes simultaneously.
• Excellent communication (verbal and written) and interpersonal skills to create/maintain rapport with hires and Zachry team members.
• Adaptability and flexibility to accommodate the diverse needs and backgrounds of new employees.
• Ability to meet deadlines and expectations under high pressure situations.