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Community Human Services
Full-Time Office AssistantCommunity Human Services • Salinas, CA, US
Full-Time Office Assistant

Full-Time Office Assistant

Community Human Services • Salinas, CA, US
2 days ago
Salary
$47,240.00–$57,420.00 yearly
Job type
  • Full-time
Job description

ESSENTIAL DUTIES:

  • Answers telephones; records and distributes messages
  • Ensures that the telephone and front desk are covered at all times
  • Receives, logs and distributes faxes as received and replaces fax paper as needed
  • Inventories, requisitions and orders office supplies as needed
  • Performs “mail runs” when needed
  • Coordinates maintenance persons in locating areas needing attention
  • Establishes priorities for task completion with Office Manager
  • Keeps conference room calendars for reservations for usage
  • Assists with photocopying, assembling and distributing program materials
  • Assists with filing
  • Creates any needed documents in the form of letters, memorandums, proposals or reports
  • Maintains confidentiality when dealing with staff and client matters
  • Opens, date stamps and distributes incoming mail
  • Provides excellent customer service and accurate program information to individuals inquiring about programs and services
  • Other duties as assigned

MINIMUM QUALIFICATIONS: The Office Assistant must be organized, self-motivated and exercise good judgment. Must be able to perform secretarial duties. Requires good office skills. Must have excellent written and verbal communication skills.

  • High school diploma or GED
  • Proficient in Microsoft Office
  • Ability to communicate effectively with clients, staff and medical professionals
  • Ability to take direction and work under general supervision
  • Ability to work effectively and responsibly in a professional setting
  • Ability to work effectively under stress and conflict
  • Ability to be flexible and adaptable in any given situation
  • Maintains boundaries with clients
  • Acts and dress professionally.
  • A valid CA Driver’s License.
  • Automobile Insurance.
  • CPR/First Aid Certification
  • TB clearance.

PHYSICAL EFFORT:

  • Physical, mental and emotional stamina to perform the duties and responsibilities of the position
  • Mental acuity to collect and interpret data, evaluate, reason, define problems, establish facts, draw valid conclusions, make valid judgments and decisions
  • Manual dexterity sufficient to write, use the telephone, computer, calculator and office machines at required speed and accuracy
  • Vision sufficient to read handwritten and printed materials and the display screen of various office equipment and machines
  • Hearing sufficient to communicate in person and hold telephone conversations in the normal range
  • Speaking ability in an understandable voice with sufficient volume to be heard in normal conversational distances on the telephone and addressing groups
  • Physical stamina sufficient to sustain light to medium physical labor for up to 8 hours, sit and/or walk for prolonged periods of time
  • Physical mobility sufficient to move about the work environment for sustained periods of time on hard flooring, climb slopes, stairs, ramps and to respond to emergency situations
  • Physical strength sufficient to periodically lift, carry, push and/or pull 40 pounds of materials or supplies; occasionally lift, carry, push and/or pull more than 40 pounds with assistance

Salary $47,240 - $57,420 per year D.O.E. Additional 5% if bilingual and biliterate in English and Spanish.

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Full-Time Office Assistant • Salinas, CA, US

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