People Ops / Talent Development Coordinator

People Ops / Talent Development Coordinator

Location: Martinez, CA

Job Type: Full-Time

Salary: $70,304-$73,500 Plus Benefits

Position Summary for People Operations Coordinator

Summary - A HR & Training Coordinator (or "People Operations Coordinator/Talent & Training Specialist") would centralize Thrive's mandatory training schedule, support recruiting and interview coordination, organize job fair participation, and ensure smooth onboarding. The role requires a mix of organizational, communication, and HR technology skills.

Purpose The HR & Training Coordinator at Thrive will be responsible for ensuring that employees receive mandatory training on time, supporting recruitment processes, coordinating job fair participation and delivering a positive onboarding experience for new hires. This position will work closely with the HR/recruiting team, managers and subject matter experts to keep Thrive compliant with training requirements and to help build a strong talent pipeline.

Key Responsibilities

1. Coordinate Mandatory Training Programs

• Maintain the schedule of training required for each department, work with department heads to confirm requirements and deadlines, and ensure sessions are scheduled.
• Collaborate with internal subject matter experts to design or update training materials.
• Organize logistics for training sessions-reserve rooms, arrange virtual meeting links, and track attendance.
• Maintain training records in the learning management system (LMS) and monitor completion rates; generate compliance reports for HR leadership.

2. Support Recruiting and Applicant Management

• Assist Thrive's recruiter in screening rsums and scheduling interviews.
• Communicate with candidates to confirm interview times, provide directions or virtual meeting links, and ensure positive candidate experience.
• Update candidate information in the applicant tracking system and help maintain recruiting documentation and compliance forms.

3. Onboard New Employees

• Prepare and send new hire paperwork, run background checks, and collect required documents.
• Schedule orientation sessions, ensure new hires have equipment and system access, and coordinate with IT and managers to create onboarding plans.
• Serve as the first point of contact for new hires, answer questions about benefits and policies, and ensure a smooth transition into the organization.

4. HR Administration and Compliance Support

• Maintain and update employee records in the HR information system (HRIS).
• Assist with benefits enrollment, compliance tracking and policy communication.
• Prepare reports for HR leadership, support audits, and assist with projects such as open enrollment or performance review cycles.
• Handle other HR duties as assigned and collaborate with finance, payroll or IT on cross departmental tasks.

Required Qualifications and Skills

• Education a bachelor's degree in human resources, business administration or a related field is preferred; an associate's degree with relevant experience is acceptable.
• Experience At least 23 years of experience in HR coordination, recruiting support, or training coordination. Experience with applicant tracking systems and learning management systems is desirable.
• Technical skills Proficiency in Microsoft Office (particularly Excel/Sheets), familiarity with HRIS/ATS platforms and LMS tools. Basic reporting skills.
• Soft skills Strong attention to detail and organizational ability; effective communication across all levels; professionalism and discretion handling sensitive information. Ability to prioritize tasks and manage multiple deadlines.
• Preferred qualifications Experience coordinating job fairs or campus recruiting events; familiarity with labor law compliance, EEO reporting or diversity initiatives.

Other Requirements

• Must have a valid California Driver License
• Must have a reliable vehicle
• Must be able to pass DOJ fingerprinting/criminal background check
• Must have or be willing to upgrade auto insurance to $100,000-$300,000 bodily injury / liability coverage

Health & Wellness Benefits:

• $600 hiring on bonus ($200 after the first full weeks and $400 after the completion of 90 days).
• Health Insurance, Dental & Vision coverage
• Costco Membership
• Flexible Spending Account
• Mileage reimbursement
• Employee assistance program
• Employer Matching 401k.

Full Benefits Package Up To $12,000

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