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Morgan Dar
Office Manager - Dental PracticeMorgan Dar • Madison, WI, United States
Office Manager - Dental Practice

Office Manager - Dental Practice

Morgan Dar • Madison, WI, United States
24 days ago
Job type
  • Full-time
Job description

Office Manager — Dental Practice

Full-Time | On-Site

A private dental practice is looking for an experienced, organized, and people-first Office Manager to lead the front office and support its team in delivering an outstanding patient experience. If you thrive on keeping a busy office running smoothly — from finances and scheduling to team leadership — we'd love to hear from you.

What You'll Do

Lead the Team

  • Supervise, train, and coach front office and administrative team
  • Coordinate hiring, onboarding, and performance reviews
  • Run daily huddles and contribute to weekly team meetings
  • Communicate practice goals, values, and expectations clearly and consistently
  • Coordinate vacation schedules, sick-day coverage, and time-off requests

Manage the Front Office

  • Oversee scheduling to keep the calendar full and appointments running efficiently
  • Ensure phones are answered promptly and patients are greeted warmly
  • Keep patient records, financial agreements, and treatment notes accurate and up to date
  • Troubleshoot day-to-day IT and phone/security system issues

Handle Financials

  • Manage daily deposits, petty cash, and financial reconciliation
  • Oversee insurance claims submission, follow-up, and AR health
  • Process invoices and monthly statements
  • Track collections and manage outstanding patient balances

Support Compliance & Operations

  • Ensure the practice stays current on HIPAA, OSHA, and licensure requirements
  • Coordinate marketing projects and manage practice communications
  • Order supplies, manage vendor relationships, and support equipment maintenance
  • Handle month-end and year-end reporting

What We're Looking For

  • Prior experience in office management, ideally in a dental or medical setting
  • Strong organizational skills and comfort juggling multiple priorities
  • Confidence with basic financial tasks (deposits, invoicing, payroll support)
  • A warm, professional communication style with patients and team members alike
  • A team-first mindset — you believe Together Everyone Achieves More

Why Join Us

This is a hands-on leadership role at the center of our practice. You'll work closely with our doctor and team to keep operations running smoothly while helping shape a positive, patient-focused culture.

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Office Manager - Dental Practice • Madison, WI, United States

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