Assistant Marketing Proposal Coordinator

Assistant Marketing & Proposal Coordinator

NV5 is a leading provider of tech-enabled engineering, testing, inspection, and consulting solutions for the built environment. We specialize in engineering design, asset management, and geospatial data analytics to support infrastructure resilience and building systems performance throughout the entire asset lifecycle.

NV5's 5,000 consulting engineers, inspectors, and analysts play a critical role in shaping our communities through resilient infrastructure that will stand the test of time and efficient smart building systems for optimized facility environments.

With more than 100 offices nationwide and abroad, NV5 assists clients with planning, designing, building, testing, certifying, and operating infrastructure assets that improve the communities where we live and work.

Are you a creative, organized professional looking to launch or grow your career in Marketing & Business Development? Our team is expanding and seeking an Assistant Marketing & Proposal Coordinator to support proposals, presentations, and client-facing materials within the AEC industry.

Great opportunity for a recent graduate or early-career professional with experience or interest in:

• Proposal coordination & writing
• Marketing support
• Page layout/design
• Creative content development

The ideal candidate is detail-oriented, collaborative, and eager to grow with a dynamic team.

Locations: San Diego or Irvine, CA

Interested or know someone who would be a great fit? Let's connect!

Responsibilities

• Assists and coordinates proposal efforts, including managing the proposal schedule, coordinating with internal teams and subconsultants, and developing the layout, design, and writing of non-technical sections.
• Write, design, edit, and proofread proposals, qualifications, marketing collateral, and presentations.
• Update and maintain resumes, project descriptions, and content libraries.
• Design graphics for marketing materials.
• Assist and perform market research to support business development efforts and identify potential opportunities.
• Organize and manage proposal documentation, ensuring compliance with client requirements and industry standards.
• Collaborate with technical teams to gather relevant data and ensure accurate representation of project capabilities.
• Assist in creating and maintaining templates and standards for marketing and proposal materials.
• Coordinate post-proposal follow-up, including tracking submissions and client feedback.
• Other related marketing duties, as needed.

Qualifications

• Bachelor's degree from an accredited four-year college or university in Marketing, Journalism, Communications, or a related field (Required)
• Excellent writing, editing, communication, and organizational skills
• Comfortable using AI tools (Microsoft Copilot, OpenAI, ChatGPT)
• Experience with creating and reviewing graphic design and page layout using Adobe InDesign
• Ability to multitask effectively and work well in a deadline-driven environment
• Proficiency in Adobe InDesign and MS Office Suite (Word, Excel, PowerPoint)
• Working knowledge of Open Asset a plus
• Tech-savvy and a self-starter

The pay range for this position in California is $30.00 to $35.00 per hour. Base pay offered may be higher or lower depending on job-related knowledge, skills, experience, and location of the candidate. Restricted stock units may be provided as part of the compensation package, in addition to a full range of medical, financial, and/or other benefits, dependent on the position offered.

All local employment laws apply. Base pay information is based on market location. Applicants should apply via the NV5 careers site.

NV5 offers a competitive compensation and benefits package including medical, dental, life insurance, PTO, 401(k) and professional development/advancement opportunities.

NV5 provides equal employment opportunities (EEO) to all applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. NV5 complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.