Marketing and Proposal Specialist

Marketing & Proposal Specialist

Alta Environmental & Infrastructure is seeking a Marketing & Proposal Specialist to lead the firm's marketing and business development function. This is a hands-on, high-ownership role supporting 250+ professionals across five service lines Geotechnical/CMTI, Survey, Civil Engineering, Environmental/EHS&S, and Land & Right-of-Way and five Arizona offices.

The Marketing Manager owns the full proposal and SOQ lifecycle, agency prequalification, brand standards, marketing collateral, and business development infrastructure. The role is highly cross-functional and serves as a central resource across the firm, working directly with principals, service line leaders, technical staff, accounting, HR, and safety.

This position suits a self-directed generalist who is comfortable operating independently, managing competing deadlines, and building systems where none currently exist.

Primary Duties and Responsibilities

Proposals, SOQs, and Pursuits

• Manage the end-to-end proposal process: opportunity identification, go/no-go evaluation, kickoff, content development, production, quality review, and on-time submission
• Write, edit, and assemble Statements of Qualifications, proposals, and interview materials for public agency and private-sector pursuits
• Interpret RFQ/RFP requirements and build compliance matrices to ensure every submittal meets stated criteria and page limits
• Coordinate with subconsultants and prime partners to gather resumes, project data, and required forms within deadline
• Maintain the master SOQ document, project backlog, and reusable content library across all service lines
• Track pursuits, submittals, and outcomes; conduct debriefs and apply lessons learned

Prequalification and Registrations

• Manage agency prequalification and pre-qualified registrant submittals (ADOT, municipal, county, and utility programs)
• Maintain active registrations across procurement portals and vendor systems, including OpenGov, agency-specific platforms, and small/disadvantaged business programs where applicable
• Track renewal dates, certification expirations, and recurring submittal deadlines to keep the firm continuously eligible to pursue work
• Compile and maintain documentation required for prequalification packages: licenses, insurance certificates, financial forms, org charts, safety records, and staff credentials
• Coordinate with accounting, HR, and safety to source and verify required firm data

Brand, Collateral, and Content

• Own and enforce firm brand standards across all internal and external materials
• Develop and maintain capability statements, service line one-pagers, project cards, staff resumes, coverage maps, and interview boards
• Manage website content and social media presence, including a consistent LinkedIn content strategy
• Coordinate with PR firm/vendors and outside resources
• Produce templates and design systems that allow consistent output across the firm

Business Development Support

• Maintain client records, contact lists, and pursuit tracking
• Monitor agency procurement calendars and upcoming solicitations to identify opportunities

Events, Sponsorships, and Industry Presence

• Plan and execute firm-hosted events, industry luncheons, conferences, sponsorships, and trade show participation
• Manage vendor coordination, catering, rentals, registration, attendee tracking, and branded promotional items
• Manage professional association memberships and firm-wide participation in industry organizations

Firmwide Administrative and Cross-Departmental Support

• Serve as a primary internal resource for administrative, procedural, and process questions from staff across all departments and offices
• Support HR, accounting, safety, and operations with document production, forms, templates, presentations, and written communications
• Contribute to internal committees, including culture and safety initiatives, and produce supporting content and materials
• Develop and maintain internal SOPs, onboarding materials, and shared file structures
• Support ad hoc firm needs that require strong writing, organization, and document production skills

Qualifications

• 4+ years of marketing, proposal, or business development experience in the AEC industry or a comparable professional services environment
• Demonstrated experience producing SOQs and proposals in response to public agency RFQs/RFPs
• Excellent writing, editing, and proofreading skills, with the ability to translate technical content into clear, persuasive narrative
• Strong project management skills and proven ability to manage multiple deadline-driven pursuits simultaneously
• Advanced proficiency in Microsoft Word, Excel, and PowerPoint
• Working proficiency with design tools (Canva, Adobe Creative Suite, InDesign, or equivalent) and PDF tools (Adobe Acrobat, Bluebeam, or Nitro)
• High degree of independence, initiative, and comfort operating as a department of one
• Discretion in handling confidential firm, client, and personnel information

Why Alta?

See your impact.

How many people can drive by a highway, school, or major company and say, "I helped build that?"

At Alta, every employee can. The work we do is visible in the infrastructure communities rely on every day.

We're passionate about developing people. Many of our leaders began their journey in entry level positions, and worked their way up into management. We invest in you from day one with hands-on training, paid certifications, and mentorship to help you progress in your career.

Working at Alta means:

• Career mobility: clear paths to grow into leadership roles.
• Multi-disciplinary exposure: civil, survey, geotechnical, materials testing, environmental, EHS, etc.
• Investment in you: paid certifications and ongoing training.
• Culture of belonging: supportive teams where your work is recognized.
• Impact you can see: the chance to contribute to projects that define communities.

Benefits

• Competitive salary
• Comprehensive health, dental, and vision insurance.
• 401(k) plan with company match.
• Opportunities for professional development and career advancement.
• Flexible work environment.

EQUAL EMPLOYMENT OPPORTUNITY POLICY STATEMENT. It is the policy of Alta E&I not to discriminate against any applicant for employment, or any employee because of age, color, sex, disability, national origin, race, religion, or veteran status.