Facilities Associate Coordinator (Remote- PST)

Facilities Associate Coordinator (Remote- PST)

As a Facilities Associate Coordinator, you will coordinate facility operations for a large healthcare portfolio across California. In this role, you will act as the primary liaison between landlords, tenants, and service providers to ensure the successful execution of maintenance activities.

You will support Property Managers by managing repair workflows, facilitating investment plans, and ensuring operational compliance. This is a fully remote position.

What You'll Do:

• Coordinate building maintenance activities across a large, multi-site healthcare portfolio.
• Serve as the primary point of contact for escalated communications between landlords, tenants, and third-party service providers.
• Manage end-to-end work orders via the Computerized Maintenance Management System (CMMS), ensuring timely scheduling and resolution of repairs.
• Prioritize emergency work order requests to meet service level agreements and critical healthcare operational requirements.
• Review and audit vendor proposals, invoices, and documentation for accuracy and contractual compliance.
• Prepare and present progress status reports regarding work orders to management and key stakeholders.
• Manage purchase order requests and financial approvals within the COUPA system.
• Assist the facilities team with expense report submissions and the procurement of parts for repairs.
• Collaborate cross-functionally with maintenance teams and internal client stakeholders to resolve operational issues.
• Impact own team and other teams whose work activities are closely related.
• Suggest improvements to existing processes and solutions to improve the efficiency of the team.

What You'll Need:

• High School Diploma or GED with 3-4 years of job-related experience.
• Must live within the Pacific Standard Time zone.
• Prior experience in vendor coordination or facilities maintenance.
• Proficiency with CMMS platforms and procurement software (COUPA experience preferred).
• Demonstrated ability to manage client-facing relationships and navigate escalated communications.
• Working knowledge of facilities maintenance processes and documentation.
• Ability to evaluate and communicates unusual and/or complex content in a concise and logical way.
• In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Organizational skills with an advanced inquisitive mindset.
• Advanced math skills. Ability to calculate advanced figures such as percentages, discounts, and markups.
• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Why CBRE?

• When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values respect, integrity, service and excellence and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

Applicant AI Use Disclosure

• We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

CBRE carefully considers multiple factors to determine compensation, including a candidate's education, training, and experience. The minimum salary for the Facilities Associate Coordinator position is $52,000 annually [or $25.00 per hour] and the maximum salary for the Facilities Associate Coordinator position is $64,000 annually [or $30.77 per hour]. The compensation that is offered to a successful candidate will depend on the candidate's skills, qualifications, and experience.

Equal Employment Opportunity:

CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations:

CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).