Recruiting Coordinator

Recruiting Coordinator

Location: Rancho Bernardo, CA (100% Onsite)

About the Role

We are seeking a highly organized and customer-focused Talent Acquisition Coordinator to support a fast-paced recruiting team for a leading aerospace organization. In this role, you'll be the central point of coordination for candidate interviews, onboarding activities, travel arrangements, and recruiting operations. This is an excellent opportunity for an HR or recruiting professional who thrives in a high-volume environment and enjoys working with candidates, hiring managers, and recruiters.

Key Responsibilities

• Coordinate and schedule a high volume of virtual, phone, and onsite interviews.
• Partner closely with recruiters, hiring managers, and candidates to ensure a seamless interview experience.
• Manage complex interview scheduling across multiple calendars and stakeholders.
• Coordinate candidate travel logistics and process-related expense reimbursements.
• Support new hire onboarding activities and HR administrative processes.
• Prepare and distribute interview confirmations, candidate communications, onboarding materials, and evaluation forms.
• Maintain accurate candidate and employee records within ATS and HR systems.
• Utilize systems such as BrassRing, SAP, and Microsoft Office Suite to support recruiting operations.
• Assist with process improvement initiatives and special projects to enhance recruiting efficiency.
• Ensure confidentiality and accuracy when handling sensitive information.

Required Qualifications

• High School Diploma or equivalent.
• 2+ years of experience in recruiting coordination, HR administration, talent acquisition support, or a related field.
• Experience scheduling high-volume interviews and coordinating multiple calendars.
• Strong customer service and communication skills.
• Ability to prioritize competing responsibilities in a fast-paced environment.
• Experience maintaining confidential information with professionalism and discretion.
• Proficiency with Microsoft Office, including Excel, Word, and PowerPoint.
• Experience with Applicant Tracking Systems (ATS), preferably BrassRing.
• Experience working with SAP or similar HRIS/business systems.

Preferred Qualifications

• Corporate recruiting or talent acquisition support experience.
• Experience with candidate travel coordination and expense reporting.
• Experience supporting onboarding and new hire processes.
• Process improvement mindset with strong organizational skills.

Why Join the Team?

• Gain experience with a recognized leader in the aerospace industry.
• Work alongside an experienced Talent Acquisition team.
• Exposure to full-cycle recruiting operations and onboarding processes.
• Collaborative, professional, and fast-paced work environment.

Work Environment

This position is fully on-site in Rancho Bernardo, CA, supporting a Talent Acquisition team across multiple Southern California locations. The role requires flexibility, strong attention to detail, and the ability to manage a high volume of recruiting activity while delivering an exceptional candidate experience.

Job Type & Location: This is a Contract position based out of San Diego, CA.

Pay and Benefits: The pay range for this position is $26.00 - $28.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type: This is a fully onsite position in San Diego, CA.

Application Deadline: This position is anticipated to close on Sep 11, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.