Talent.com
Automotive and Industrial Distributors of Billin
Administrative Coordinator (Front & Back Office) - Billings, MTAutomotive and Industrial Distributors of Billin • Billings, Montana, United States, 59101
Administrative Coordinator (Front & Back Office) - Billings, MT

Administrative Coordinator (Front & Back Office) - Billings, MT

Automotive and Industrial Distributors of Billin • Billings, Montana, United States, 59101
16 days ago
Job type
  • Full-time
  • Quick Apply
Job description

Description:

Who We Are:

A&I Distributors is a rapidly growing, family and employee-owned, well established wholesale oil distributor, with nearly one hundred years of history and partnerships with some of the largest oil companies in the world. These partnerships, along with unmatched service to our customers, have enabled the company to grow to one of the premier oil distributors in the nation; a long way from our humble beginnings in 1924.


Position: Administrative Coordinator
Works With: Purchasing, Accounts Receivable, Account Payable, Sales Leadership, Customer Service, Marketing, Operations, Finance, and Senior Leadership
Hours: Minimum 40 hours per week, M-F 8 am to 5 pm with one hour lunch

Location: On-Site

Compensation: $18-20 DOE

Benefit Package:

· PTO (After one year)

· Paid Sick Time (after 90 days)

· Holiday Pay

· Health & Dental Insurance

· 401k

· Profit Sharing/ESOP

· Life and Disability Insurance

· Employee Discount

Responsibilities:

We are seeking a versatile Administrative Coordinator who can effectively manage both front office (customer-facing) and back office (administrative/analytical) responsibilities. This role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

  • Answer and manage a multiline phone system; direct calls appropriately
  • Provide excellent customer service and assist with general inquiries
  • Take orders from existing customers
  • Greet visitors and provide company information
  • Support communication between departments and customers
  • Reconcile sales and rebates and assist with reporting
  • Maintain and update spreadsheets and databases
  • Create, modify, and manage documents and records
  • Organize, scan, and archive files (paper and electronic)
  • Prepare and distribute mail, invoices, statements, and internal documents
  • Maintain filing systems and storage organization
  • Retrieve information and assist other departments as needed
  • Cross-train and provide backup support across administrative functions
  • Assist with special projects and process improvements
  • Learn industry-specific systems and terminology
  • Perform additional duties to support company goals

Requirements:

  • Strong customer service and communication skills
  • Excellent organizational and multitasking abilities with high attention to detail
  • Analytical and problem-solving skills
  • Proficiency in Microsoft Office (Word, Excel, Outlook; PowerPoint a plus)
  • Ability to learn new systems (CSD or similar database experience a plus)
  • Positive attitude and willingness to learn
  • Graphic/design skills are a plus

Experience

  • 2–5+ years of administrative or office experience preferred





PI002db2497623-26276-41466256

Create a job alert for this search

Administrative Coordinator (Front & Back Office) - Billings, MT • Billings, Montana, United States, 59101

Similar jobs

Shift Lead - Billings, MT (1211 N 27th St)

City Brew CoffeeBillings, MT, United States
Full-time +1

Shift Lead City Brew Location.City Brew Coffee, 1211 N 27th St Billings, MT 59101 Employment Status: Part-Time/Full Time Reports To: Store Manager.At City Brew Coffee, we believe in serving withou... Show more

 • Promoted

Travel Certified Occupational Therapist Assistant (COTA) - $1,184 per week in Billings, MT

AlliedTravelCareersBillings, Montana, US
$1,184.00 weekly
Full-time

Certified Occupational Therapist Assistant.Travel Rehab: Occupational Therapy Billings.Shift Details: 8H Days (8:00 AM-4:00 PM).Apply for specific facility details.Certified Occupational Therapy As... Show more

 • Promoted

Contact Center Specialist I

First Interstate BankBillings, MT, United States
Full-time

This position is located at our Great West Center in Billings, MT.What's Important to You We know your career is just one aspect of a meaningful, complex, and demanding life.That's why we designed ... Show more

 • Promoted

Medical Billing and Coding - Entry Level Training Program

Dreambound Inc.Billings, Montana, US
Full-time

Note : This is an educational program, not a job.Successful completion of the program does not guarantee employment but will equip you with valuable skills for the healthcare job market.Looking to ... Show more

 • Promoted

Certified Nursing Assistant (CNA) in Billings, MT

Four Corners HealthcareBillings, MT, United States
Full-time

Certified Nursing Assistant 1099 Independent Contractor.We are a compassionate company driven by a personal commitment to exceptional care.Founded by the grandchildren of a former Department of Ene... Show more

 • Promoted

Travel Occupational Therapist (OT) - $1,822 to $2,037 per week in Billings, MT

AlliedTravelCareersBillings, MT, US
$1,822.00 weekly
Full-time

Prime Time Healthcare is seeking a Occupational Therapist for a travel assignment in Billings, MT to start ASAP.This assignment is for a 13 weeks contract.You will be working 5 days per week, 8 hou... Show more

 • Promoted

Store Clerk on-call Billings, Mt

The Church of Jesus Christ of Latter-day SaintsBillings, MT, United States
Full-time

This position prepares the way of salvation and exaltation by making essential gospel teachings, resources, and services accessible to God's children.This position fosters an environment of reveren... Show more

 • Promoted

Branch Office Administrator - Billings, MT

Edward D. Jones & Co., L.P.Billings, MT, United States
Full-time

As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients.You'll play a key role in supporting client accounts, facilitating communication, and... Show more

 • Promoted

Referral Coordinator - Scheduling

Billings ClinicBillings, MT, United States
Full-time +1

You'll want to join Billings Clinic for our outstanding quality of care, exciting environment, interesting cases from a vast geography, advanced technology and educational opportunities.We are in t... Show more

 • Promoted

Assistant Store Manager - Billings,MT

City Brew CoffeeBillings, MT, United States
Full-time

Assistant Manager at City Brew Coffee.Location: City Brew Coffee, 802 Shiloh Crossing Blvd.Employment Type: Reports to: Store Manager.Responsible for assisting the Store Manager and/or Senior Assis... Show more

 • Promoted

Oral Surgeon in Billings, MT- Sign on and Relocation provided

ConfidentialBillings, MT, United States
Full-time

We are looking for a full-time surgeon at BILLINGS ORAL SURGERY.The associate opportunity has a potential for profit share in a high production, high collections, high-quality practice.We have a te... Show more

 • Promoted

TEST MT001 - Billings General Application

Christian Brothers AutomotiveBillings, MT, United States
Full-time

Our mission is simple: To create an uncommonly great experience for customers in need of auto service and repair.Christian Brothers Automotive was founded in 1982 on the principles of honesty and i... Show more

 • Promoted

Brand Market Specialist - Billings, MT

Beauty BarrageBillings, MT, United States
Part-time

Beauty Barrage is a full-service strategic sales management team with our Field Team servicing doors across North America.Beauty Barrage works with some of the hottest brands in beauty today and pr... Show more

 • Promoted

Travel Cath Lab Tech - $2,838 per week in Billings, MT

AlliedTravelCareersBillings, Montana, US
$2,838.00 weekly
Full-time

AlliedTravelCareers is working with Atlas MedStaff to find a qualified Cath Lab Tech in Billings, Montana, 59101!.Atlas Medstaff is currently seeking candidates in the Cath Lab Tech (Cath Lab Tech)... Show more

 • Promoted

Central Scheduling Coordinator

RimrockBillings, MT, United States
Full-time

Job TypeFull-timeDescriptionJOB Summary:The Central Scheduling Coordinator serves as the primary point of contact for all outpatient scheduling for behavioral health services, including mental heal... Show more

 • Promoted

Shift Lead - Billings, MT (1325 5th St. W)

City Brew CoffeeBillings, MT, United States
Full-time

At City Brew Coffee, we believe in serving without compromise.Our Shift Leaders ensure smooth store operations, lead their teams, and deliver exceptional customer experience.The Shift Leader acts a... Show more

 • Promoted

Assistant Manager (07138) - Billings

Domino's PizzaBillings, MT, United States
Full-time

Billings, Montana, AUSTYN SPENCER ENTERPRISES, LLC.You get up in the morning and you make sure everyone else in the house is doing what they need to do.Then you go to work and you make sure that ev... Show more

 • Promoted

Billing Service Managers

Jobs for HumanityBillings, MT, United States
Full-time

Jobs for Humanity is collaborating with Upwardly Global and with Billings Clinic to build an inclusive and just employment ecosystem.We support individuals coming from all walks of life.Under the d... Show more

 • Promoted

Shift Lead - Billings, MT (1720 Shiloh Road)

City Brew CoffeeBillings, MT, United States
Full-time

Shift Lead City Brew Location.At City Brew Coffee, we believe in serving without compromise.Our Shift Leaders ensure smooth store operations, lead their teams, and deliver exceptional customer exp... Show more

 • Promoted

Area Supervisor

Ross StoresBillings, MT, United States
Full-time

Primary Location: Montana-Yellowstone-Billings-Billings MT.Work Locations: Billings MT 2829 King Ave W Ste A Billings 59102.Job: Area Supervisor Schedule: Regular Standard Job Type: Full-time. Show more