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Axelon Services Corporation
Senior Director s AssistantAxelon Services Corporation • Oakland, CA
Senior Director s Assistant

Senior Director s Assistant

Axelon Services Corporation • Oakland, CA
1 hour ago
Job type
  • Full-time
  • Quick Apply
Job description

Location: Oakland, CA
Duration: 4 Months
Work Mode: In-office presence required 5 days per week, with local travel to several Bay Area office locations.

Responsibilities:

  • Manage complex calendars, scheduling, meeting logistics, conference rooms, and virtual meeting tools.
  • Prepare, proofread, edit, and format correspondence, agendas, presentations, reports, and other business documents.
  • Track action items, follow up on open issues, and coordinate responses on behalf of Directors and department leaders.
  • Coordinate travel, events, catering, conference logistics, itineraries, and local office support.
  • Process invoices, purchase orders, expense reports, commercial card reconciliation, and budget-related administrative tasks.
  • Support HR, compliance, safety, onboarding, training tracking, distribution lists, organization charts, and building service requests.
  • Maintain organized records, electronic filing systems, office supplies, equipment orders, and department documentation.
  • Create reports, track metrics, support process improvements, and assist with workflow optimization.
  • Provide backup administrative support and handle other department tasks as assigned.

Requirements:

  • High School diploma or GED.
  • At least two years of experience supporting multiple director-level leaders or above.

Preferred Skills:

  • Associate’s degree or equivalent experience.
  • Four years of administrative experience.
  • Strong organizational, communication, prioritization, and problem-solving skills.
  • Experience coordinating meetings, travel, expenses, events, records, and executive-level administrative support.

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Senior Director s Assistant • Oakland, CA

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