Associate Registrar-Durham

Student Registration / Assoc Registrar (NS)

North Carolina School of Science and Mathematics (NCSSM) a constituent of the University of North Carolina System, is a world-class public high school with statewide reach empowering academically talented students from every corner of the state to design their own future. We offer our Residential high school program in Durham and Morganton for juniors and seniors, our Online supplementary honors program, and individual virtual daytime Connect courses in partnership with local high schools, all tuition free. Our wide array of summer offerings for rising fifth- through 12th-graders includes free opportunities for in-state students alongside paid options for students from anywhere in the world. Specializing in science, technology, engineering, and math and embracing the fine arts and humanities, NCSSM has become the model for 18 such specialized schools around the globe since its founding in 1980.

Description of Work

POSTING DATE: Monday, August 31, 2026CLOSING DATE: Tuesday, September 15, 2026**This position will close at 11:59 p.m. the night before the end date listed. POSITION TYPE: Permanent, 12-month, EHRA Exempt Professional Staff (EPS), FLSA Exempt, 1.0 FTNCSSM and the Registrar's Office foster an environment of collaboration across departments and divisions and support community-engaged service and research. Description of DutiesWork Hours, Monday-Friday 8-5, some Saturdays for events, some remote work in the summer.The Office of the Registrar is a part of the Enrollment Services department within the Academic Programs Division for NCSSM-Durham, NCSSM-Online, and NCSSM-Morganton. The unit also supports NCSSM Connect, in the Extended Learning division. The unit consists of the Registrar, two Associate Registrars, and the Attendance Officer. This position reports to the Registrar. The Registrar's Office:

• Fosters student success for all NCSSM students through academic policies and regulations.
• Monitors the successful completion of program requirements for all NCSSM students.
• Facilitates the functioning of the academic environment through enrollments, support, advising, attendance and student data collection.
• Adheres to the highest professional and legal standards in the management of educational records including keeping current on State statutes and Federal regulations regarding educational records.

Position Duties include:

• Scheduling and Records Management: Coordinate course scheduling across the Durham, Morganton, and Online programs, managing course entry, enrollment processing, and drop/add requests. Perform senior audits to verify graduation requirements and process JIRA tickets for academic modifications.
• Student and Constituent Services: Provide exceptional advising and scheduling support to students, parents, and staff via phone and email. Ensure a welcoming and supportive environment for all office constituents.
• Special Study Options Coordination: Oversee the entire lifecycle of Special Study Options (Forums, Independent, and Individualized Studies), from routing proposals to deans to creating the course catalog. Manage student enrollments in Blackbaud and coordinate final grading with sponsors.
• Dual Enrollment Program Management: Administer the dual enrollment workflow by managing student contracts via DocHub, maintaining tracking sheets, and reporting academic progress and final grades to home high school counselors.
• Budget and Financial Administration: Maintain departmental budgets for both the Durham and Morganton campuses, including managing purchasing, business office paperwork, and travel forms.
• Diploma and Certificate Management: Coordinate the procurement and distribution of all diplomas and certificates for residential and online programs, including managing replacement requests with the vendor.
• Institutional Event Support: Represent the Registrar's Office at major campus events like Discovery Day, Welcome Day, and Commencement, as well as student webinars.
• Attendance Backup Support: Provide reliable backup support for daily attendance tracking, processing athletic absences, updating Blackbaud, and managing attendance-related JIRA tickets.

Knowledge Skills and Abilities/Management Preferences

• Master's degree in a related field and experience in a secondary or post-secondary educational setting is strongly preferred.
• Experience in a registrar's office is preferred. A solid grounding in legal and ethical issues of working with confidential records, especially student educational records and knowledge of professional standards and practices related to secondary school curriculum
• Significant knowledge of, and experience with, computerized records systems, and the ability to use, extract, and interpret data from computer and software systems.
• Advanced organizational skills.
• Superior written and verbal communication skills.

Team NCSSM Benefits

NCSSM has been named the #1 Public High School in America for 2025 and 2026. Join our winning team!

NCSSM offers a competitive and comprehensive benefits package designed to support the well-being, growth, and work-life balance of our employees. Highlights include generous vacation and sick leave; 12 annual holidays; paid parental, family medical, and community service leave; and flexible work schedules where applicable. Leave is earned monthly and pro-rated for part-time employees and those working less than 12 months. Employees also enjoy access to the State Health Plan, multiple retirement options (including TSERS and ORP), supplemental retirement savings plans, tuition waiver benefits across the UNC System, and free access to on-site facilities like a gym, library, and cafeteria. Additional perks include life insurance, disability coverage, flexible spending accounts, and membership eligibility with the State Employees Credit Union.

Please visit NCSSM Employee Benefits for more information.

Supplemental and Contact Information:

Please complete your application in full. All required Competencies, Work History, and Credentials must appear on the application in the Education and Work Experience sections of the application to receive consideration during the selection process. Resumes will not be accepted in lieu of completing the State Application form in its entirety. "See Attached Resume or an Embedded Text Resume" will be considered incomplete and will not be processed. Degrees must be received from appropriately accredited institutions.

Final candidates are subject to criminal and sex offender background checks. Some vacancies also require a motor vehicle check. If the highest degree is from an institution outside of the U.S., final candidates are required to have their degree equivalency verified at or equivalent service. NCSSM participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Please note: Only one application is accepted per candidate for each specific job posting.

If you have questions, please email careers@ncssm.edu.

Minimum Education and Experience

Some state job postings say you can qualify by an "equivalent combination of education and experience." If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

Education and Experience Required:

Master's degree in Education, Educational Administration, Business Administration, Student Personnel Services, or a related field and at least 4 years' related professional experience; or Bachelor's degree in Education, Educational Administration, Business Administration, Student Personnel Services, or a related field plus alternative or equivalent professional training and experience may be substituted for the advanced degree on an exceptional basis.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

Recruiter:

Tracy Lynn Fullgraf

Email:

Careers@NCSSM.EDU