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Allied Fire Protection
Onboarding SpecialistAllied Fire Protection • Pearland, TX, United States
Onboarding Specialist

Onboarding Specialist

Allied Fire Protection • Pearland, TX, United States
7 days ago
Job type
  • Full-time
Job description

Onboarding Specialist

Under the direction of the Director of Human Resources and the Talent Acquisition Manager, the Onboarding Specialist will manage the administrative pre-employment, onboarding and apparel process for all new hires for our growing Allied office locations.

Job Responsibilities include but are not limited to:

  • Administrative point of contact for offer letters, pre-employment testing, new hire paperwork, and new hire orientation.
  • Support the Talent Acquisition Lead in the overall hiring process including providing feedback for areas of improvement and streamlining.
  • Provide technical support for candidates with the ADP Recruitment portal, ensuring ease of access for accepting job offers and consenting to background check/drug screenings.
  • Coordinate all departments involved in onboarding to ensure a Best-in-Class orientation/day 1 experience. This includes but is not limited to: Human Resources/Training & Development, Payroll, Safety, IT and Corporate Services.
  • Prepare New Hire packages for all new hires and ensure that they are shipped to the respective office and received timely.
  • Maintain Inventory and place ad hoc orders for New Hire merchandise and apparel.
  • Troubleshoot training issues to ensure that all safety and compliance training is completed prior to completion of orientation.
  • Sign off on new hire onboarding and training at the end of day 1 communicate completion with Superintendent, Manager, HR, Payroll and Safety.
  • Ensure positive applicant experience throughout the hiring process.
  • Provide timely ongoing communication with hiring manager on applicant status changes throughout the hiring and onboarding process.
  • Hire candidate in ADP and maintain all employee records in Employee Documents
  • Develop partnerships with key internal/external stakeholders, involved in the hiring process.
  • Be responsible for data entry into the Application tracking system in ADP and the maintenance of records.
  • Update the job requisition list for the Executive Team on a weekly basis.
  • Other duties as assigned.

Knowledge:

  • Bachelor's Degree in Human Resources, Business Administration, or related field; or an equivalent combination of education and experience

Work Experience:

  • Minimum of 3 years Human Resources experience with specific expertise in recruitment or onboarding experience.

Skills and Competencies:

  • Excellent written, verbal and presentation skills
  • Detail oriented with excellent organization skills
  • Proficient in working with Microsoft Office Products
  • Familiarity with industry best practices and standards
  • Ability to translate complex problems and concepts in training
  • Tactful, diplomatic, confidential and the highest level of integrity.
  • Strong leadership with demonstrated skills and ability to coach and develop others.
  • Demonstrate the ability to operate effectively in an independent manner, using independent judgment and an understanding of strategic and tactical business needs.

Physical Requirements

  • 100% Office Setting, including sitting, some bending, walking and viewing
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Onboarding Specialist • Pearland, TX, United States

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