Administrative Coordinator

Job Description

This is a remote position.

Position Overview

GEO Academies is seeking a highly organized and dependable Administrative Coordinator to support day-to-day administrative operations across the organization. This position will help coordinate schedules, maintain records, prepare documents, support internal communications, and ensure administrative tasks are completed accurately and on time.

The ideal candidate is detail-oriented, communicates professionally, manages competing priorities effectively, and is comfortable working independently in a remote environment.

Key Responsibilities

* Coordinate calendars, meetings, appointments, and administrative activities.

* Prepare, organize, and maintain documents, reports, forms, and correspondence.

* Maintain accurate electronic records and administrative files.

* Assist with scheduling and coordination between departments.

* Monitor deadlines and follow up on outstanding administrative tasks.

* Prepare meeting materials, agendas, notes, and follow-up items when needed.

* Support internal communications and distribute information to appropriate team members.

* Enter and update information in organizational systems and databases.

* Assist with employee onboarding and other administrative processes.

* Help coordinate virtual meetings, presentations, and organizational events.

* Review documents and records for completeness and accuracy.

* Provide administrative support for special projects and department initiatives.

* Identify opportunities to improve administrative procedures and workflows.

* Handle confidential information with appropriate discretion.

* Perform other administrative duties as assigned.

Requirements

* High school diploma or equivalent.

* At least one year of experience in administration, office coordination, customer service, operations, or a related field.

* Strong organizational and time-management skills.

* Excellent written and verbal communication skills.

* Strong attention to detail and accuracy.

* Ability to manage multiple assignments and meet deadlines.

* Comfortable working independently in a remote environment.

* Working knowledge of Microsoft Office or Google Workspace.

* Ability to learn new software, databases, and organizational systems.

Preferred Qualifications

* Associate or bachelor’s degree in business administration, communications, management, education, or a related field.

* Experience supporting multiple departments or teams.

* Experience with calendar management, document management, or workflow coordination.

* Previous experience working with remote or distributed teams.

* Familiarity with project management or collaboration platforms.

Benefits

The anticipated compensation range for this position is $24.00–$30.00 per hour.

Eligible full-time employees may receive benefits that can include:

* Medical, dental, and vision coverage

* Paid time off

* Paid holidays

* Retirement savings options

* Life and supplemental insurance options

* Employee support resources

* Professional development opportunities

Benefits and eligibility are subject to the organization’s applicable policies and plan requirements.

Equal Employment Opportunity

GEO Academies is committed to providing equal employment opportunities to qualified applicants and employees. Employment decisions are made based on qualifications, business needs, and other legitimate employment considerations in accordance with applicable federal, state, and local laws.

Requirements
* At least one year of experience in administration, office coordination, customer service, operations, or a related field. * Strong organizational and time-management skills. * Excellent written and verbal communication skills. * Strong attention to detail and accuracy. * Ability to manage multiple assignments and meet deadlines. * Comfortable working independently in a remote environment. * Working knowledge of Microsoft Office or Google Workspace. * Ability to learn new software, databases, and organizational systems. Preferred Qualifications * Associate or bachelor’s degree in business administration, communications, management, education, or a related field. * Experience supporting multiple departments or teams. * Experience with calendar management, document management, or workflow coordination. * Previous experience working with remote or distributed teams. * Familiarity with project management or collaboration platforms.