Accounting Clerk I

Title: Accounting Clerk I
Job Posting ID: SS35YVJP00000376
Worksite: Charleston, SC 29403
Work Arrangement: 100% Onsite 5 days/week
Duration: 6 Months (Possible Extensional)
Schedule: Monday Friday, 8:30 AM 5:00 PM | 40 hours/week
Pay Range: XXXXXXXXXXX - XXXXXXXXXXX/hour on w2.

Position Overview

We are seeking an Accounting Clerk I to provide temporary accounting and administrative support to the Charleston office. The position will perform bookkeeping and accounting-related activities, including purchase order processing, invoice and billing support, data entry, recordkeeping, project setup, document submittals, and general administrative support.
The ideal candidate will have 1 3 years of accounting, finance, administrative, procurement, or clerical experience, with prior QuickBooks experience highly preferred. Strong attention to detail, organizational skills, and the ability to manage multiple administrative and accounting tasks in an onsite environment are important for success.

Key Responsibilities

Accounting & Bookkeeping

• Perform bookkeeping activities within the accounting department.
• Post accounting and financial data accurately.
• Maintain records related to costs of goods, services, and shipments.
• Prepare and process itemized statements, bills, and invoices.
• Record amounts due for purchased items and services rendered.
• Verify the accuracy of billing data and identify discrepancies.
• Research and correct billing errors as needed.
• Maintain accurate accounting and financial documentation.
• Support general accounting and administrative activities as assigned.

Purchase Orders & Procurement

• Process and maintain purchase orders (POs).
• Assist with procurement-related administrative activities.
• Review purchase order information for completeness and accuracy.
• Maintain appropriate PO documentation and records.
• Coordinate with internal departments regarding purchasing and administrative requirements.
• Support procurement workflows and follow established procedures.

Administrative Support

• Provide temporary administrative support to the Charleston office.
• Answer and route incoming phone calls.
• Assist with general office and administrative tasks.
• Support project setup activities.
• Prepare, organize, and process project-related documentation.
• Handle submittals and maintain accurate records.
• Enter and update information in company systems.
• Assist accounting and operations teams with various administrative assignments.
• Maintain organized files and documentation.

Systems & Documentation

• Utilize QuickBooks for accounting and bookkeeping activities when applicable.
• Enter and maintain accurate financial and administrative information.
• Review documents and data for completeness and accuracy.
• Maintain records related to invoices, purchase orders, billing, and project activities.
• Learn and utilize company systems and processes as required.

Required Qualifications

• 1 3 years of relevant accounting, bookkeeping, finance, administrative, or clerical experience.
• Experience with accounting or administrative data entry.
• Understanding basic bookkeeping and accounting processes.
• Experience with invoices, bills, billing information, or financial records.
• Strong attention to detail and accuracy.
• Ability to identify and correct discrepancies or errors.
• Strong organizational and time-management skills.
• Good written and verbal communication skills.
• Ability to manage multiple tasks and priorities.
• Ability to work independently and as part of a team.
• Proficiency with Microsoft Office applications.
• Ability to work onsite Monday Friday in Charleston, SC.

Preferred Qualifications

• QuickBooks experience highly preferred.
• General administrative experience.
• Procurement/purchasing experience.
• Purchase order processing.
• Invoice processing.
• Accounts payable support.
• Billing and bookkeeping experience.
• Project setup and documentation experience.
• Experience handling submittals and administrative records.

Ideal Candidate Profile

The strongest candidates will have a combination of Accounting Clerk, Accounts Payable, Bookkeeping, Administrative, Procurement, or Office Administration experience, particularly candidates who have worked with QuickBooks, purchase orders, invoices, billing, data entry, and general administrative support.