Operations Coordinator

Operations Coordinator

We are looking for an organized, proactive, and detail-oriented Operations Coordinator to support our workplace, people, and administrative operations. Reporting to the Operations Manager, you will serve as the first point of contact for our Oakland headquarters, maintain smooth day-to-day office and workplace operations, champion a positive and inclusive team experience, and support hiring and onboarding for our growing team. This is an in-person role at our Oakland headquarters. It is ideal for someone eager to learn startup operations, wear multiple hats, and support our team in delivering impactful climate solutions faster.

The salary range for this full-time position is $70,000 - $90,000 plus stock options and benefits. Pay within the range is based on candidate experience, job-specific skills, education, and work location. The target experience for the position is 1-3+ years in administrative support, office coordination, or startup operations.

Responsibilities

• Serve as the primary point of contact for general office requests and inquiries, incoming calls, and facilities issues; route or escalate to the Operations Manager as needed.
• Own office and kitchen supplies, snacks, and amenities, including tracking inventory, placing orders, and receiving deliveries; organize and track lunch deliveries.
• Manage office services, such as janitorial service and coordination with property management regarding established services.
• Maintain organized physical and digital filing systems for facilities, office documentation, and vendor records.
• Support logistics for office reconfigurations and expansions and workplace safety initiatives.

Administrative Support

• Assist with purchasing for team members and tracking receipts.
• Maintain NDA log, including visitor NDAs.
• Issue Certificates of Insurance (COI) to vendors and customers as requested.

People Operations & Hiring Support

• Support recruiting and hiring efforts by scheduling interviews and coordinating travel arrangements for candidates.
• Prepare and route offer letters through DocuSign for new hires in coordination with CEO and Head of Finance.
• Complete employee onboarding and offboarding tasks and own onboarding experience to ensure a welcoming experience for all new hires.
• Organize team events, offsites, meet-ups, and branded company gifts to promote a cohesive company culture.

Qualifications

• 1+ years of experience in administrative support, office coordination, people operations, or equivalent operations coordination.
• Demonstrated track record of organization, extreme attention to detail, project management, and ability to execute independently.
• Positive, can-do attitude with a bias towards action, hands-on aptitude, and resourcefulness.
• Excellent written and verbal communication skills across internal and external channels.
• Tech-savvy and adept with tools like Google Workspace, Confluence, Applicant Tracking Systems (ATS), and accounting software like QuickBooks.
• Desire to be full-time in person at our Oakland headquarters.
• High integrity with a passion for building inclusive candidate and employee experiences.

Preferred Qualifications

• Professional experience preferably in a startup or fast-paced environment.
• Experience with streamlining operational processes with tools such as Google Apps Script and Claude AI.

A note on qualifications: Many people only apply for jobs if they believe they can perform every task in the job description. We are most interested in finding the best candidate for the job and will consider equivalent combinations of knowledge, skills, education, and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.

Physical and Sensory Requirements

• A combination of desk work and light physical activity to facilitate shipping, receiving, inventory, and office management.
• Ability to lift 40 lbs.

What We Offer

• 11 paid company holidays and flexible Paid Time Off (PTO)
• Company-paid in-office lunches
• Stock options
• Medical, vision, dental, and other benefits
• Pre-tax commuter benefits
• 401(k)
• A chance to have an empowered, meaningful, and early role in climate

This will be a great fit if:

• You want to solve challenging problems
• You are biased towards action and focus on the vital work that drives the most impact
• You prioritize the physical and psychological safety of yourself and those around you
• You are humble, embrace change, and deliver and receive candid feedback
• You are optimistic about the future and can make tough decisions to help get there
• You have high expectations and coach, develop, and make time to help others

Planted Solar is an equal opportunity employer committed to growing inclusively, regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, medical condition, age, or veteran status. However you identify, or whatever background you bring with you, please apply. We look forward to hearing from you.