The Accounts Payable Administrator is responsible for managing day-to-day accounts payable activities within a fast-paced manufacturing environment. This position plays a key role in ensuring vendor invoices, purchase orders, receiving records, and payments are processed accurately and timely. The ideal candidate brings strong Accounts Payable experience within a manufacturing environment and has a solid understanding of purchase orders, receiving processes, inventory and material purchases, three-way matching, and vendor account reconciliation. This role works closely with Purchasing, Receiving, Operations, and Accounting to research and resolve discrepancies and maintain accurate financial records. Duties & ResponsibilitiesManage full-cycle Accounts Payable, including invoice processing, coding, approvals, three-way matching, and vendor payments.Process high-volume manufacturing invoices for raw materials, components, freight, supplies, equipment, and outside services.Research and resolve PO, receiving, pricing, quantity, and invoice discrepancies.Partner with Purchasing, Receiving, Operations, and vendors to resolve AP issues and maintain accurate vendor accounts.Reconcile vendor statements, corporate credit cards, and assigned accounts.Process employee expense reports and maintain documentation for accruals, prepaids, and fixed assets.Support month-end/year-end close, including AP reconciliations, accruals, and supporting schedules.Maintain W-9 documentation and support annual 1099 processing.Maintain accurate AP records and provide documentation for internal and external audits.Serve as backup for Accounts Receivable and support process improvements and special projects as needed. QualificationsMinimum 3 years of Accounts Payable experience in a manufacturing environment required.Strong full-cycle AP experience, including PO-based invoices, three-way matching, vendor reconciliation, and payment processing.Working knowledge of manufacturing purchasing and receiving processes, including raw materials, components, freight, and outside processing.Experience researching and resolving PO, receiving, pricing, and invoice discrepancies.Manufacturing ERP experience required; Sage 100 highly preferred.Intermediate Excel skills, including VLOOKUP/XLOOKUP, pivot tables, and data analysis.Working knowledge of GL coding, accruals, prepaids, account reconciliations, and month-end close.Strong attention to detail, organization, communication, and problem-solving skills.Ability to manage a high volume of transactions and meet deadlines in a fast-paced manufacturing environment.Associate degree in Accounting, Finance, Business Administration, or related field preferred; equivalent relevant experience considered. Preferred ExperienceExperience in PCB, electronics, manufacturing, aerospace, defense, or another complex manufacturing environment.Experience working with high-volume purchasing and a large supplier/vendor base.Familiarity with electronic components, raw materials, outside processing, freight, and manufacturing supply-chain transactions.Experience supporting month-end close and financial audits in a manufacturing organization.Sage 100 or similar manufacturing ERP experience.
Accounts Payable Administrator • Brea, CA, USA
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