Accounts Payable Coordinator

Accounts Payable Coordinator – Support Accurate Accounting & Vendor Operations

Job Overview

Company: Patterson Homes

Salary/Pay Rate: $50,000–$55,000 per year

Department: Accounting

Reports To: Office Manager / Accounting Manager

Employment Type: Full-Time

Language Requirement: Bilingual – English & Spanish required

The Opportunity

Patterson Homes is seeking a detail-oriented Accounts Payable Coordinator to support the day-to-day processing of invoices, vendor compliance tracking, and payment administration. This role plays a critical part in ensuring invoices are properly documented, approved, and entered into company systems while maintaining accurate vendor records.

The ideal candidate is highly organized, dependable, and comfortable working in a fast-paced construction environment. This position requires strong attention to detail, excellent follow-through, and the ability to communicate professionally with vendors and internal team members. Candidates must be bilingual in English and Spanish and able to communicate professionally in both languages.

How You Will Make an Impact

Invoice Processing

• Review and enter vendor invoices into Buildertrend.
• Verify invoice accuracy, including Purchase Order numbers, project information, vendor information, and supporting documentation.
• Match invoices to approved Purchase Orders and Change Orders.
• Reconcile vendor statements and identify discrepancies, missing invoices, duplicate payments, or outstanding balances.
• Communicate with vendors and internal teams to resolve statement and invoice discrepancies.
• Monitor invoice approval status and assist with payment processing.
• Maintain organized electronic records of invoices and supporting documents.

Vendor Compliance

• Assist with onboarding new vendors and subcontractors.
• Track and maintain required vendor documentation, including W-9s, Certificates of Insurance (COIs), Workers' Compensation documentation, and vendor packets.
• Communicate with vendors regarding missing or expired documents.
• Maintain accurate vendor records and compliance status.

Administrative Support

• Respond to vendor inquiries regarding invoice status and documentation requirements.
• Assist with weekly check runs and payment reporting.
• Support month-end accounting activities as assigned.
• Maintain organized digital filing systems.
• Perform other accounting and administrative duties as needed.

Required Qualifications & Experience

• High School Diploma or GED.
• Bilingual in English and Spanish required, with the ability to communicate professionally in both languages.
• 1+ year of accounts payable, administrative, bookkeeping, or accounting experience preferred.
• Experience with QuickBooks Online.
• Proficiency with Microsoft Excel, Word, Outlook, Teams, OneDrive, and SharePoint.
• Strong attention to detail and organizational skills.
• Ability to prioritize tasks and meet deadlines.
• Professional written and verbal communication skills.

Preferred Qualifications & Experience

• Experience in the construction industry.
• Experience using Buildertrend.
• Familiarity with purchase orders, change orders, vendor statement reconciliations, and subcontractor compliance requirements.

Success in This Role

• Process invoices accurately and timely.
• Reconcile vendor statements consistently and resolve discrepancies promptly.
• Maintain vendor compliance records with minimal oversight.
• Communicate professionally with vendors and internal teams.
• Follow established procedures and deadlines consistently.
• Demonstrate a high level of accuracy, organization, and accountability.

Compensation & Benefits

• Competitive salary with performance-based bonuses, commissions, and sales promotions.
• 401(k) retirement savings program featuring a company employer match.
• Comprehensive medical, dental, vision, health savings account, and life insurance.
• Generous paid time off package covering holidays, vacation, and sick leave.
• Company vehicle, provided uniforms, and a dedicated technology package.

About Us

Patterson Homes is the largest spec builder in Arizona, specializing in high-quality residential construction. We provide massive career advancement opportunities for driven field professionals who display urgency, leadership, and a commitment to building excellence.

Equal Employment Opportunity

Patterson Homes is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, gender expression, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or any other status protected by law or regulations.