Program Assistant (NGO) 12-Month Term-limited, TEPHINET - The Task Force for Global Health

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Job Description

The Task Force for Global Health is an Emory University affiliate located in Decatur, GA. Its programs focus on building durable public health systems that serve all people. Focus areas include neglected tropical diseases, vaccines, and health systems strengthening. The Task Force received the 2016 Conrad N. Hilton Humanitarian Prizethe world's largest award of its kindin recognition of its extraordinary contributions to alleviating human suffering.

TEPHINET (Training Programs in Epidemiology and Public Health Interventions Network) is a professional network of field epidemiology training programs (FETPs) aimed at strengthening global health capacity by supporting training in field epidemiology and public health interventions.

Key Responsibilities:

• Provides administrative and logistical support for projects, initiatives, and programs within an NGO environment. Assists assigned managers and team members by maintaining calendars, receiving and composing communications as correspondence, and replies to inquiries.
• Handles preparations, scheduling, logistics, and other various requirements for domestic and international travel. Drafts contracts, budgets, and donor reports with direction from the manager. Processes financial documents including contracts, expense reports, invoices, etc.
• Writes routine reports and correspondence, and assists with the development of project/program materials. Organizes meetings and events.
• Works with and maintains data management and filing for projects/programs. Serves as an administrator of work product with other programs/departments, i.e. finance, program development, public information, etc. Liaises and communicates with project consultants and field office staff, providing logistical and administrative support, as directed.
• Conducts research and provides support to one or more staff members in regards to project and programmatic efforts. May supervise work study students and volunteers.
• Performs other related duties as required.

Additional Job Details:

• Maintain calendars, coordinate scheduling, and manage routine administrative communication and inquiries for the program team.
• Arrange and manage complex domestic and international travel logistics, accommodations, and itineraries. Process financial transactions including expense reports, vendor invoices, contracts, and payment requests.
• Support project managers with drafting program budgets, contracts, and routine donor reporting requirements. Coordinate logistics for meetings, workshops, events, and conferences.
• Manage programmatic data filing, documentation systems, and digital records.
• Act as an administrative liaison with internal departments such as Finance, Program Development, and Public Information.
• Communicate with external consultants and field office staff to provide logistical and administrative assistance. Conduct research and assist in preparing project or programmatic materials.
• Participate fully as a member of the Task Force for Global Health by contributing, assisting and participating in projects, activities, and initiatives as requested by management.

Travel: Minimal to moderate travel may be required as needed.

Minimum Qualifications:

• A high school diploma or equivalent AND five years of administrative experience, OR a bachelor's degree. Proficiency with various personal computer software applications.

Note: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs. Schedule is based on agreed upon guidelines of department. This role requires residency in the state of GA. Emory reserves the right to change remote work status with notice to employee.

Additional Details

Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD). Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at accessibility@emory.edu or call 404-727-9877 (Voice) | 404-712-2049 (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.