Senior Development Coordinator

Senior Development Coordinator

National Parks Conservation Association (NPCA) is the nation's oldest and largest national parks nonprofit advocacy organization. NPCA has an exciting opportunity for a Senior Development Coordinator on our Development team.

JOB LEVEL: L JOB STATUS: Full-time (32 hours/week)FLSA: Exempt

DEPARTMENT: Development LOCATION: Remote/Anywhere in the US

IMMEDIATE SUPERVISOR: Deputy Vice President, Development

SUPERVISORS SUPERVISOR: Vice President, Development

INCUMBENT / NEW POSITION: Incumbent

SALARY: $55,000 65,000 (based on experience and location)

PRIMARY PURPOSE:

The Senior Development Coordinator plays a central role in keeping the Development team organized, connected, and moving forward by providing executive, administrative, and project coordination support to the Vice President of Development (VP), Deputy Vice President of Development (DVP), and Development Management Team (DMT).

This position supports executive fundraising efforts for the VP and DVP by assisting with portfolio strategy discussions, tracking donor activity in the fundraising CRM, and coordinating event planning and execution. The Coordinator supports departmental planning processes, including the Development Operating Plan (DOP) and quarterly priority setting, and keeps project management systems like Asana current so deadlines and priorities stay visible to the team. This role also supports recurring DMT meetings, including AI-assisted meeting documentation and action-item follow-up, to ensure decisions, priorities, and next steps are clearly captured and tracked.

Additionally, the Coordinator supports Executive Office coordination, including travel, scheduling, and logistics, as well as preparation for Board and Philanthropy Committee meetings. The Coordinator also supports broader department operations, including staff onboarding and offboarding, and maintenance of shared systems, templates, and resources across the team. Working across Development teams and the Executive Office, the Coordinator helps ensure successful execution of key departmental initiatives.

ESSENTIAL FUNCTIONS:

Development Executive and Leadership SupportProvide administrative and operational support to the Vice President (VP) and Deputy Vice President of Development (DVP).Conduct and capture notes for bi-weekly portfolio strategy meetings and quarterly portfolio reviews with the VP and DVP. Track donor activity and communication and upload into fundraising CRM.Assist in preparing donor meeting materials, prospect summaries, background research requests, and fundraising strategy documents.Support event management and logistics, including annual signature dinner and smaller donor events.Assist with special projects and strategic initiatives as assigned. - 25%

Development Planning, Operations & Team CoordinationSupport coordination and administration of the annual Development Operating Plan (DOP).Schedule, take notes and track quarterly team check-ins and progress reviews related to departmental goals and objectives.Support development, tracking, and reporting of departmental 90-day priorities.Coordinate Development Management Teams (DMT) recurring meetings, keeping departmental priorities, deadlines, and action items visible, current, and tracked to completion.Maintain a shared, up-to-date view of departmental projects and priorities within Asana so status and workload are visible to the DMT team.Manage AI-assisted meeting documentation for DMT and other Development meetings, including automated note-taking, takeaway summaries, action-item capture, and tracking of carry-over items between sessions.Support adoption and effective use of department technologies, including Asana, SharePoint, AI-enabled tools, and collaboration platforms.Support and maintain departmental systems, tools, and processes that enhance communication, transparency, and operational efficiency. - 35%

Executive Office, Board & Committee CoordinationServe as a point of contact for Executive Office staff regarding development-related logistics and scheduling.Coordinate follow-up activities and task management resulting from Development Executive Office meetings, travel, and donor engagement activities.Coordinate executive travel planning, preparation, and follow-up processes for Development.Maintain travel workflows and task management systems within Asana.Coordinate preparation for Philanthropy Committee and Board meetings, tracking timelines and deadlines.Assemble meeting materials, briefing documents, presentations, agendas, and supporting resources.Track committee recommendations, action items, and follow-up responsibilities.Support communication and coordination between Development leadership and Executive Office stakeholders. - 25%

Department Operations & AdministrationCoordinate onboarding and offboarding processes for Development staff.Maintain SharePoint organization and structure for Development-wide operational and administrative resources.Maintain department templates, guides, and operational documentation.Coordinate department meetings, retreats, and other internal activities as assigned.Support department administration like ordering department supplies, coordinating cards/gifts for staff milestones, etc.Support special projects and department-wide initiatives.Promote effective communication, collaboration, and information sharing across Development teams. - 15%

OTHER FUNCTIONS: Performs other related duties as required and assigned.

MINIMUM WORK SCHEDULE: Flexible. 32-hour four day work week, Monday through Thursday. Core office hours are 9:00 AM to 6:00 PM, Monday Thursday. On occasion, some of the 32 hour workweek may need flexibility for rare nights and weekends that may be required, in exception of the four-day work week ethos, as dictated by event scheduling. Your manager will always work with you to provide latitude for work-life balance around events/donor experiences which may require you to work outside the four-day work week.

MINIMUM SCOPE OF POSITION: This position requires the ability to communicate effectively with all levels of NPCA staff both in the Washington, D.C. office and regional offices.

MINIMUM QUALIFICATIONS, COMPETENCIES, SKILLS, EDUCATION AND TRAITS:

The ideal candidate will have:

• Two to four years of experience in project coordination, operations, development administration, executive support, or a related field.
• Demonstrated ability to coordinate multiple complex projects and priorities simultaneously.
• Experience supporting senior leaders and managing highly confidential information.
• Strong organizational, planning, and follow-through skills.
• Excellent written and verbal communication skills.
• Experience with project management and collaboration platforms, including Asana or similar systems.
• Strong proficiency with Microsoft Office and Microsoft 365 applications.
• Experience with fundraising databases and nonprofit operations preferred.
• Ability to work effectively with a diverse group of colleagues, stakeholders, and partners.
• Commitment to NPCAs mission, core values and NPCAs Justice, Equity, Diversity, and Inclusion (JEDI) Statement of Intentions.

Core Values:

All staff members of NPCA must live, honor and own the organizations Core Values:

Commitment. We are passionate about NPCA and dedicated to our work and mission. We seek to do our jobs effectively by taking opportunities for professional and personal development, and encouraging reasonable risk-taking and innovation.

Inclusion. We value diversity of thought, background, experience, and opinion. We create a culture of empowerment by welcoming and encouraging meaningful participation from all people and by promoting an environment that embraces different perspectives.

Integrity. We hold ourselves accountable to each other, our members and partners, and our mission. We evaluate the impact of our work and strive for honesty and transparency across the organization. We operate ethically in the organizations best interests.

Respect. We collaborate in results-oriented teams based on trust and consideration for each other. We promote harmony between our work and our personal lives. We foster a healthy and positive workplace culture and work collaboratively with external partners.

Physical Effort and Dexterity: While performing the duties of this job, the employee is typically required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; talk or hear. The employee may lift and/or move up to 25 pounds. Specific vision abilities required by the job may include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

All qualified applicants are encouraged to apply.

PHYSICAL ENVIRONMENT: Home office (unless DC-area with interest in working in-office then typical cubical setting).

EMPLOYERS RIGHTS: NPCA reserves the right to revise this position description at any time. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. The job description does not constitute an employment agreement between NPCA and employee and is subject to change by NPCA as the needs of NPCA and requirements of the job change. The above is in no way an exhaustive list of the requirements for the position.