Associate Meeting Planner

General Information

• Job Code: PRO-MP-01
• Location: Hybrid, requires local to DC Metro location for meeting support
• Employee Type: Non-Exempt, Full-Time
• Telework: Hybrid
• Salary Range: $23.56 - $26.23 per hour (how we pay and promote)
• Clearance: None

Are you organized, resourceful, and ready to learn how great meetings and events come together?

Ripple Effect is seeking an Associate Event Planner to support mission-driven programs through the planning and execution of meetings and events and related administrative activities. Working closely with the Communications and Outreach team, this entry-level role assists multiple partners with pre-production, logistics, documentation, participant communications, and on-site execution, including audio/visual and technical support, while contributing to cross-functional planning efforts that advance Ripple Effect’s work.

Responsibilities

• Support the planning and execution of meetings and events, including pre-production, on-site delivery, and post-event wrap-up activities
• Collaborate closely with the Communications and Outreach team and other project staff to complete assigned event and administrative tasks and ensure events align with organizational goals, messaging, and client objectives
• Coordinate event logistics, including venue research and selection, registration, travel, catering, materials, shipping, and on-site staffing
• Support audio/visual, technical, and hybrid/virtual event requirements by working with internal teams, vendors, and external partners
• Assist with developing and maintaining detailed event plans, checklists, timelines, run-of-show documents, and contingency plans
• Support communications with event stakeholders, partners, vendors, and service providers throughout the planning process under the guidance of the event or project lead
• Support cross-functional coordination by assisting with related tasks such as content development, speaker management, participant communications, scheduling, meeting materials, note taking, action-item tracking, and file organization
• Take ownership of assigned tasks, follow through, and provide timely updates on progress or roadblocks.

Requirements

Minimum Education and Experience:

• Bachelor's Degree

Basic Requirements:

• Able to work in a fast-paced environment, manage multiple priorities, meet deadlines, and communicate early when priorities or timelines conflict.
• Detail oriented with strong organizational skills, including the ability to maintain trackers, checklists, files, notes, and status updates for staff and leadership.
• Interest in learning how to coordinate in-person, virtual, and hybrid events, including the use of virtual meeting software (e.g., Zoom and Teams). Experience through work, internships, school, volunteer activities, hospitality, or customer service is helpful but not required.
• Excellent verbal and clear, professional written communication skills for interactions with clients (including event speakers and attendees), coworkers, and leadership.
• Basic experience with Microsoft Office productivity software and collaboration tools such as Excel, Microsoft Teams, and SharePoint.
• Willingness to learn project and event management and design software such as Microsoft Planner, Microsoft Project, and Adobe Creative Suite.
• Resourceful self-starter who is willing to research unfamiliar tasks, propose a practical “90% solution,” and seek guidance when needed.
• Ability to assist with event setup and teardown and carry or maneuver event materials, with or without reasonable accommodation. Some items may weigh up to 50 pounds.
• Ability to attend onsite meetings on a regular basis in the DC Metro area.

Skills That Set You Apart:

• Certificate in event management such as CGMP or CMP.
• Knowledge of event management platforms such as Cvent or Bizzabo.
• Experience working with FACA committees and familiarity with requirements.
• Basic knowledge of AI tools, including their limitations and risks, and how they can be applied to support event coordination tasks.

Benefits

Ripple Effect rewards our employees for their contributions to our mission in many ways, from competitive pay and exceptional benefits to a range of work/life programs based on your employment classification and personalized preferences.

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Ripple Effect is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, political affiliation, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you have a disability or special need that requires accommodation during the hiring process, please let us know by contacting our HR department at HR@rippleeffect.com or your recruiter. Eligibility for employment will be verified using E-verify.