Procurement Manager

Procurement Manager

The Cosumnes Community Services District ("District") is seeking to hire a full-time Procurement Manager in the Finance and Information Technology Department / Finance Division to join our team. Position Description Under general direction, plans, organizes, directs, and coordinates the Districtwide procurement and contract management programs within a decentralized purchasing model; partners with departments to provide strategic guidance from planning through contract administration; establishes, implements, and monitors procurement policies, procedures and standards; oversees competitive solicitation, purchasing activities, vendor and contract management, procurement compliance, identifies strategic sourcing and cost efficiency opportunities; provides training and consultation to department staff. The Procurement Manager is a management-level classification. The position serves as the District's procurement subject matter expert and advisor by providing guidance on complex sourcing strategies, procurement planning, competitive solicitation, contracting options, risk considerations, and regulatory requirements. This position is assigned to the Finance and Information Technology Department and acts as the District's Purchasing Agent under the direction of the Chief Financial Officer. The classification is distinguished from the next higher classification of Chief Financial Officer in that the latter has overall executive management responsibility for the District's financial operations. Salary Information The salary range for the Procurement Manager classification is between $9,555.00 - $13,445.00 monthly. The District typically appoints new employees at step 1 of the salary range. Consideration for an appointment higher than step 1 will be based on experience, education, or the need for unique skills or knowledge and shall be no more than mid-point of the salary range.

Duties and Responsibilities

Note: The following duties are intended only as illustrations of the various types of work that may be performed. The omission of a specific statement on duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. Each individual in the classification does not necessarily perform all the duties listed. Employees may perform other related duties at an equivalent level as required.

• Partner with departments throughout all phases of the procurement process, providing strategic guidance from planning through contract administration; assist departments in defining business needs, developing specifications, scopes of work, and evaluation criteria aligned with operational and service delivery goals.
• Develop procurement strategies for complex, high-value, or high-risk acquisitions and implement strategic sourcing practices, including cooperative purchasing, multi-year agreements, contract consolidation, and other opportunities to leverage economies of scale and the District's purchasing power.
• Standardize and oversee purchase order practices; review and approve purchase orders for completeness, accuracy, budget alignment, and compliance with procurement policies; and monitor purchasing activity across departments to identify non-compliant or off-contract spend and implement corrective actions.
• Oversee formal and informal solicitations in accordance with procurement thresholds and regulatory requirements; establish consistent procedures for solicitation development, evaluation, vendor selection, and contract award; and review and evaluate sole source and cooperative purchasing justifications to ensure proper documentation and policy compliance.
• Advise departments on the appropriate procurement method, including informal quotes, formal bids, Requests for Proposals (RFPs), Requests for Quotes (RFQs), cooperative purchasing, sole source procurements, and emergency purchases.
• Coordinate annual procurement planning with departments, identify upcoming major procurements and contract expirations, and establish procurement schedules that provide adequate lead time and reduce reactive or emergency purchasing.
• Develop, maintain, and manage a centralized vendor database and pre-qualified vendor lists to support efficient procurement.
• Build and maintain strategic vendor relationships to improve service delivery, pricing, and reliability, and monitor vendor performance and address issues related to service, pricing, or contract compliance.
• Manage vendor disputes, contract issues, and bid protests in accordance with established procedures; investigate and resolve procurement-related issues, ensuring protection of the District's financial and operational interests, and provide recommendations to management on resolution strategies and risk mitigation.
• Monitor contract utilization, expiration dates, and compliance to prevent service disruptions and reactive procurements.
• Coordinate contract development with requesting departments, Legal Counsel, Risk Management, and Finance to ensure contracts meet operational, legal, and financial requirements.
• Lead negotiations with vendors to secure favorable pricing, contract terms, service levels, and overall value for the District; negotiate contract renewals, amendments, and change orders while ensuring continued value, compliance, and alignment with District objectives.
• Ensure compliance with District procurement policies, contract approval authority, and competitive solicitation procedures.
• Develop and maintain procurement reference materials, including flowcharts, checklists, templates, and how-to guides to support consistent purchasing practices across the District, participate in the development, review, and implementation of procurement policies and procedures to reflect best practices and regulatory requirements.
• Ensure compliance with the California Uniform Public Construction Cost Accounting Act (CUPCCAA), including adherence to informal and formal bidding thresholds, contractor registration requirements, and annual reporting obligations; maintain and update procedures to reflect CUPCCAA requirements, including informal bidding processes and contractor prequalification where applicable.
• Ensure procurement records are complete, accurate, and maintained in accordance with the District's retention and audit requirements; and maintain audit-ready procurement files and support internal and external audit requests.
• Provide training to department staff and procurement liaisons on procurement policies, procedures, and best practices; and deliver training on procurement topics identified through organizational needs assessments, including procurement methods, thresholds, documentation requirements, cooperative purchasing, and contract development.

Qualifications

Any equivalent combination of training and experience which provides the required skills, knowledge, and abilities may be considered qualifying at the sole discretion of the District. The education or experience requirements may be modified or waived at the sole discretion of the General Manager. Both of the education and experience requirements must be met. A typical way to obtain the knowledge, skills and abilities:

• Education and Training: A Bachelor's degree in business administration, public administration, supply chain management, or a related field
• AND Experience: Five (5) years of progressively responsible full-time administrative experience, including two (2) years of professional public or private purchasing experience in a supervisory capacity providing a variety of commodities and equipment which involved extensive vendor contact and negotiation of contracts.

Desirable Qualifications:

• Current designation as a Certified Purchasing Manager (CPM), Certified Public Purchasing Officer (CPPO), Accredited Purchasing Practitioner (APP) or Certified Public Purchasing Buyer (CPPB).

Knowledge of:

• Principles, practices, statutes, and regulations affecting governmental purchasing and procurement
• CUPCCAA Regulations, including thresholds, procedures, and contractor rules under the Public Construction Cost Accounting Act
• Principles of lifecycle costing, economies of scale, and cooperative agreements
• Legal terms, risk allocation, indemnification, and public sector insurance benchmarks
• Quality control and value analysis techniques in evaluating vendor capacity, capability, and performance
• Fundamental product information relating to materials, supplies, and equipment used in local government
• Bid preparation, solicitation, award, and evaluation to assure economics of price, standardization of specialization, and competitive bidding, contract negotiations, and penalty procedures of non-compliance
• Real estate purchasing and/or lease procedures, documents, and regulations

Ability to:

• Interpret and apply complex state statutory frameworks to local district operations
• Author clear, legally defensible RFPs, RFQs, IFBs, and detailed contract scopes
• Secure optimal fiscal terms while mitigating operational and legal vulnerabilities
• Advise distinct operating departments on strategic long-term procurement planning pipelines
• Resolve high-stakes performance defaults, bid protests, and contractual conflicts impartially
• Synthesize technical purchasing codes into accessible training materials for district staff
• Leverage modern ERP software tools to automate procurement workflows effectively
• Analyze, evaluate, and modify purchasing and procurement methods and procedures
• Confer with department managers and other agencies to determine purchasing needs and product specifications, and advise them of current product information and costs
• Prepare concise and accurate records and reports
• Establish and maintain effective working relationships with those contacted during the course of work
• Supervise, train and evaluate subordinate staff

Physical Demands and Working Conditions

Working Conditions:

• Environment: Work is performed primarily in a standard office environment with controlled temperature settings.
• Travel: Occasional travel within the District or region may be required to attend vendor meetings or job site visits.
• Hours: Standard business hours, with occasional attendance