Bilingual Human Resources Coordinator – Temporary

Our client has an immediate need for a Temporary Bilingual Human Resources Coordinator to support a fast-paced production environment. This position plays a key role in human resources administration, recruiting, employee relations, payroll and timekeeping support, safety compliance, employee training, and company events.

The ideal candidate is highly organized, detail-oriented, resourceful, and able to handle sensitive employee information with a high level of confidentiality. This role requires excellent communication skills, a strong sense of urgency, the ability to work independently, and a commitment to company policies, procedures, and values.

Duties and Responsibilities:

Human Resources Coordination

• Maintain strict confidentiality of employee and company information.

• Assist with Spanish/English translations and employee communications.

• Prepare employee memos, letters, announcements, presentations, and training materials.

• Make employee announcements verbally through the company speaker system as needed.

• Communicate new hires and employment opportunities.

• Scan and maintain employee paperwork in the shared drive.

• Process paperwork related to new hires, terminations, and other personnel changes.

• Maintain accurate and organized employee records.

Recruiting & Interviews

• Coordinate and conduct interviews for Production Department positions.

• Work with managers to understand staffing needs, job requirements, and candidate qualifications.

• Conduct interviews as requested by management.

• Document and maintain interview records in accordance with applicable legal requirements.

• Assist with reviewing applications through Team Engine.

• Communicate with supervisors regarding staffing needs and employee events.

Drug-Free Workplace

• Coordinate quarterly random drug screenings for safety-related and DOT-regulated positions.

• Maintain and update employee lists and drug-screening records.

• Coordinate required pre-employment screenings as part of the new-hire process.

Employee Coaching & Performance

• Schedule and follow up on new-hire performance evaluations.

• Attend Production Department coaching reviews as needed.

• Discuss performance review results with supervisors and assist with appropriate follow-up.

New Hire Orientation

• Coordinate and conduct new-hire orientations.

• Coordinate drug screenings and background checks.

• Complete and maintain new-hire paperwork.

• Review the employee handbook and company policies.

• Provide training on the IIPP Safety Program.

• Coordinate required safety and compliance videos and training, including:

  • Sexual harassment prevention

  • Heat illness prevention

  • Agricultural safety

  • Other required safety training

Employee Relations, Discipline & Terminations

• Assist departments with disciplinary actions and employee terminations.

• Complete exit paperwork and personnel change forms.

• Process benefit cancellation information and communicate changes to the HR Manager.

• Assist with preparation of disciplinary notices.

• Assist with employee complaint mediation and investigations.

• Conduct investigations as directed, including gathering employee and supervisor statements and supporting documentation.

• Maintain appropriate documentation throughout the employee relations process.

Company Compliance

• Verify required labor law postings quarterly/yearly.

• Maintain and monitor the employee suggestion box.

• Document and report employee communications to the HR Manager.

• Communicate employee morale concerns, workplace issues, and other matters to the HR Manager or appropriate management personnel.

• Assist with special projects and other HR-related duties as assigned.

ADP & Daily Time Management

• Prepare daily ADP reports of Production hours and distribute them to appropriate personnel.

• Review timekeeping reports for:

  • Timely meal breaks

  • Missing punches

  • Incorrect departments

  • Timekeeping inaccuracies

  • Other discrepancies

• Return discrepancies to supervisors/managers for review and approval.

• Record vacation, sick, holiday, late, overtime, absence, and other leave information in ADP.

• Review timesheets for seventh-day hours and other timekeeping issues to ensure compliance with applicable wage-and-hour requirements.

• Report deficiencies to supervisors and the HR Manager.

• Activate and inactivate employees in ADP.

• Work with ADP regarding technical issues involving time clocks and software.

• Ensure time clocks are properly maintained, serviced, and available for efficient employee use.

Labor Efficiency Reporting

• Transfer daily Production hours into labor efficiency reports using Microsoft Excel.

• Maintain accurate and timely production-hour data.

Payroll Coordination

• Review employee hours during each bi-weekly payroll cycle for inaccuracies and discrepancies.

• Verify departments, missing punches, and other timekeeping information.

• Transfer vacation, sick, holiday, unexcused, and PPD hours to payroll summaries.

• Reconcile payroll information against supporting documentation.

• Post terminations, new hires, vacation/sick requests, and payroll changes to Microsoft Teams for Payroll processing.

Human Resources Management System (HRMS)

• Maintain an accurate and up-to-date HRMS.

• Update employee personnel files, payroll information, training records, and performance reviews.

• File and maintain employee documentation within the HRMS.

• Ensure employee records are accurate, complete, and properly organized.

Employee Appreciation Events

• Coordinate employee appreciation events and activities.

• Develop agendas and follow up on topics discussed.

• Coordinate event logistics and ensure successful completion of events.

• Create flyers, newsletters, and other company communications.

• Coordinate food, seating, supplies, and other event needs.

• Work with the General Manager and Production team to coordinate event dates and times.

• Serve as MC/presenter at company events alongside the Executive Assistant to the CEO.

• Assist with event setup and cleanup.

Safety Officer Responsibilities

• Coordinate mandatory employee training and certifications, including new and renewal training.

• Maintain accurate records of required certifications and training, including:

  • CPR

  • Forklift

  • Sexual harassment prevention

  • Pesticide training

  • Spray training

  • Other required safety certifications

• Prepare training reports by employee and department, including missing or overdue training.

• Maintain accident and incident records.

• Prepare risk assessment reports, incident reports, and corrective-action documentation.

• Coordinate safety meetings and maintain accurate attendance and topic records.

• Ensure required training is scheduled and completed for new hires.

• Maintain the company's IIPP program.

• Coordinate bi-monthly Safety Committee meetings.

• Prepare investigation reports for Safety Committee meetings.

• Conduct periodic risk assessments and bi-weekly workplace safety walkthroughs.

• Identify workplace hazards and ensure they are addressed in a timely and effective manner.

• Investigate accidents, incidents, mishaps, and workplace safety concerns.

• Assign safety-related tasks to employees as appropriate.

• Report workers' compensation injuries and communicate injury status and investigation results to the Finance Manager and management.

• Train employees on workers' compensation reporting procedures and forms.

• Maintain current workers' compensation forms and supplies.

• File and manage open workers' compensation claims.

• Prepare and maintain OSHA 300 logs and related records.

Required Skills & Qualifications

• Bilingual Spanish/English required.

• 2–5 years of Human Resources experience, preferably in an organization with 50 or more employees.

• Working knowledge of applicable federal and state employment laws and regulations, including FMLA, ADA, and CFRA.

• Intermediate Microsoft Excel skills.

• Proficiency with Microsoft Office, email, and calendar applications.

• Experience with Microsoft Teams and Zoom.

• PowerPoint presentation skills.

• Experience with ADP Employee Time Management System preferred.

• Experience with Canva or similar design software preferred.

• Experience with Zywave preferred.

• Strong written and verbal communication skills.

• Ability to maintain confidentiality and exercise sound judgment.

Ideal Candidate

The successful candidate will be:

• Highly organized and detail-oriented.

• Able to multitask in a fast-paced environment.

• Comfortable working independently with minimal supervision.

• Able to prioritize competing responsibilities and meet deadlines.

• Proactive and resourceful.

• Comfortable communicating with employees, supervisors, managers, and executives.

• Professional, approachable, and service-oriented.

• Able to handle sensitive employee relations and personnel matters with discretion.

• Comfortable working with both administrative and hands-on operational responsibilities.

Company Core Values

Our client is committed to building a workplace centered around:

Integrity – Respectful, trustworthy, truthful, ethical, and accountable.

Self-Driven – Ambitious, determined, committed, hardworking, capable, confident, knowledgeable, and courageous.

Resourceful – Innovative, proactive, curious, responsive, and willing to tackle challenges with a sense of urgency.

Collaborative – Team-oriented, service-driven, caring, positive, upbeat, friendly, grateful, open-minded, empathetic, and generous.

Genuine – Open, transparent, honest, candid, humble, sincere, and down to earth.

Full-time

Pay = $25/hr