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Southwest Research Institute - Hourly
ADMINISTRATIVE COORDINATOR - SR. ADMINISTRATIVE COORDINATOR - R&D Administrative SupportSouthwest Research Institute - Hourly • San Antonio, TX, United States
ADMINISTRATIVE COORDINATOR - SR. ADMINISTRATIVE COORDINATOR - R&D Administrative Support

ADMINISTRATIVE COORDINATOR - SR. ADMINISTRATIVE COORDINATOR - R&D Administrative Support

Southwest Research Institute - Hourly • San Antonio, TX, United States
3 days ago
Job type
  • Full-time
Job description

Senior Administrative Coordinator - R&D Administrative Support

The SwRI Powertrain Systems Engineering team provides customers across the globe with production-focused design, control systems, analysis, prototype development, mechanical development and innovative problem-solving services to help deliver powertrains that meet or exceed future emissions, fuel economy and application requirements. By joining our team, you will receive an additional $500 in your first paycheck, minus taxes.

Objectives of this Role:

  • Provide high quality administrative support and perform detailed administrative tasks for the department activities.
  • Use technology and other related business tools to effectively communicate with personnel and provide assistance as needed.
  • Conceptual thinker with stellar organizational and time management skills.
  • Prioritize tasks independently.
  • Meticulous attention to detail and accuracy, excellent spelling and grammar check.
  • Work with figures within reports, and follow detailed formatting procedures.
  • Support project and laboratory purchasing logistics, coordinating closely with the managers and team members to ensure material purchases are completed correctly and on-time.

Daily and Monthly Responsibilities:

  • Assist in the preparation of proposals, reports, project briefs, travel authorizations, expense accounts, peer to peer communication, and client correspondence.
  • Maintain and organize project files and records electronically and hard copies.
  • Support procurement of office and laboratory materials.
  • Prepare and track progress of purchase requisitions, ensuring accurate charge codes and due dates.
  • Work with managers to inventory items for project and personnel needs.
  • Schedules and coordinate meetings, travel arrangements, and greet clients / visitors.
  • Responsible for preparing billing memos and overseeing all invoicing to clients for projects to ensure compliance with Institute policies.
  • Interact regularly with management, professional staff, other administrative staff and perform other duties as assigned demonstrating strong communication, interpersonal, and organizational skills.

Requirements:

  • Requires a high school diploma or equivalent.
  • Relevant vocational and/or administrative training, college business courses relative to Business Administration or related Associate degree is preferred.
  • 6+ years: Business office and/or administrative experience with expertise in using computers, software applications, spreadsheets, graphics, printers, scanners or other equipment to produce, edit, and format documents, reports, etc.
  • Technology and internet experience.
  • Expert experience required using the most current version of MS Office Suite: Outlook, Word, Excel, PowerPoint, Teams, Visio, and Adobe Acrobat, Snipping Tool or other business applications.
  • Must be able to maintain strict confidentiality with sensitive information and possess willingness to learn.
  • Must be reliable and accurately follow instructions. Must be able to effectively communicate with staff by phone, email, and in-person to accomplish tasks.
  • Possess excellent spelling, punctuation, grammar skills with strong attention to detail and organization.
  • Must be able to handle responsibility, prioritize tasks and work with minimal supervision.
  • Requires ability to multitask and good ability to work under pressure.
  • A valid/clear driver's license is required.

Job Locations: San Antonio, Texas

An Equal Employment Opportunity Employer: race, color, religion, sex, national origin, disability, and veteran status.

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ADMINISTRATIVE COORDINATOR - SR. ADMINISTRATIVE COORDINATOR - R&D Administrative Support • San Antonio, TX, United States

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