Principal Financial Analyst

Financial Analyst

Onsite / Schedule: M-F 8 AM to 4:45 PM

Provide the financial expertise needed to support the successful opening of BPDHQ while ensuring continuity of financial operations and maintaining service levels across the department.

Education / Experience Requirement: Bachelor degree (or equivalent) with 4+ years of verifiable professional budgetary, financial or management analysis experience.

Duties:

Property Management Financial Administration

Lease Administration: Partner with the BART Property Manager to oversee lease-related financial activities, including processing direct voucher payments, updating lease payment schedules due to ownership or lessee changes, and implementing annual rent escalations and other contractual adjustments.

Property Assessments: Coordinate and ensure timely payment of annual and biannual property assessments while maintaining accurate financial records, supporting documentation, and compliance with applicable requirements.

Budget Planning and Financial Management: Provide financial support and oversight for Operating and Capital budgets supporting MET, BHQ, and BPDHQ by:

-Developing annual operating and capital budget forecasts.

-Preparing revenue projections and expenditure estimates.

-Managing capital full-time equivalent (FTE) allocations and supporting multi-year workforce planning.

-Preparing recurring budget-to-actual analyses, spending reports, and financial statements throughout the fiscal year.

-Establishing and maintaining cost centers, project codes, and accounting classifications for major expenditures.

Contract and Cost Analysis: Analyze contract provisions, amendments, and change orders to ensure approved costs align with budget allocations. Monitor and report cost variances, evaluate financial impacts, recommend corrective actions, and support implementation of cost control measures to achieve program objectives.

Invoice Management: Review, reconcile, and process approximately 40 invoices per month, including BHQ and MET service invoices, ensuring accuracy, compliance with contractual requirements, proper coding, and timely payment.

Procurement and Purchase Order Management: Initiate and coordinate purchase requisitions, support Purchase Order development and approvals, monitor purchase order expenditures, reconcile committed and actual spending, track available balances, and provide reporting to support budget management and financial planning.

Permitting Financial Administration

Permit Billing Program Management: Coordinate financial activities associated with the permitting program, including gathering estimated labor hours, obtaining appropriate labor charge codes, preparing invoices, and ensuring timely billing of permit applicants.

Financial Analysis and Reporting: Analyze invoices from public agencies, prepare financial tracking reports and Excel-based financial analyses, and develop annual reimbursement summaries to support management reporting and financial oversight.

Accounts Receivable Support: Process financial information in PeopleSoft to support accounts receivable activities and ensure accurate recording of permit-related revenues and reimbursements.

Stakeholder Coordination: Serve as a point of contact for permit applicants and internal stakeholders regarding billing questions, financial transactions, and resolution of payment issues.

Departmental Operations Support: Support Real Estate and Property Management Department operations by coordinating departmental purchases, maintaining financial records, and prioritizing responsibilities in a fast-paced, multi-program environment requiring effective management of competing priorities.

The department manages BART Headquarters (BHQ), MET, BPDHQ, BART-owned and leased properties, property assessments, permitting, station retail, and the associated operating and capital budgets, procurement activities, invoice processing, and purchase order management. The opening of BPDHQ will significantly expand the department's financial workload by requiring the establishment of a new cost center and operating budget, procurement support, ongoing cost monitoring, vendor invoice processing, and financial reporting for the new facility. In addition, the department will establish approximately 20 new service contracts to support BPDHQ operations, requiring procurement coordination, contract administration, invoice processing, and ongoing budget oversight.

Ability to pass Background, Drug Screen and if applicable Medical Screenings (i.e. Vision, Hearing, or Physical) if Required by Client. Medical, dental, vision, ancillary coverage and 401k benefits are available.