Grants Administrative Specialist

CDBG Grants Administrative Specialist

The successful candidate will be located within reasonable daily commuting distance to the Houston TX area and will work remote/onsite 3/2 days of the week.

AC Disaster Consulting (ACDC) offers full-spectrum emergency management services to public and private clients. Our experienced professionals have been a part of the growth and modernization of emergency management for nearly 30 years, proudly supporting programs for some of the most challenging natural disasters and catastrophic events under our mission of staying competent, caring, and connected.

Driven by compassion. Defined by expertise. Strengthened by collaboration. We empower communities to improve disaster outcomes and build lasting resilience.

In the true spirit of emergency management ACDC seeks to solve crises, both for the communities and individuals affected by disasters as well as for the clients we serve. Our team brings a whole community approach, compassionate guidance and decades of hands-on experience to best embody our core values: competent, caring, and connected.

The position will be guided by ACDC's Corporate Values Platform in all activities.

Mission of Role/Position Summary: The CDBG Grants Administrator (Mid-Level) support the administration and oversight of federally funded grant programs. This role will be responsible for reviewing grant applications, ensuring compliance with federal regulations, maintaining program documentation, and supporting financial management activities related to grant-funded projects.

Tasks, Duties, and Responsibilities:

• Scheduling all key meetings, especially with ELT, including preparation of agendas, note taking and follow-up of action items
• Preparation of draft presentation/Powerpoint outlines for routine and ad-hoc meetings
• Edit and format director's briefing memos
• Processing Kissflow requests for various processes in support of Project Delivery
• Process non-invasive and temporary ROE letters
• Tracking the status of responses from project delivery teams on data/information requests (such as requests for project narratives and splits related to the CDBG-DR/MIT transition)
• Preparing monthly Commissioners Court progress transmittals
• Preparing RCAs as needed
• Compile KPIs and update KPI tracker
• Take notes at meetings and compile action steps and due-by dates
• Keep executive action tracker up to date, including adding new items, closing out old items, and tracking progress
• Create and format regular meeting presentations
• Sending signed letters/memos to project teams (ex. monthly project schedule approval memos)

Knowledge, Skills, and Abilities:

• Ability to develop and maintain trackers, status reports, and other tools used to monitor deliverables and deadlines.
• Ability to work independently, anticipate follow-up needs, and take initiative without requiring extensive direction.
• Ability to communicate effectively and professionally with executives, managers, project teams, and other stakeholders.
• Ability to handle confidential and sensitive information with discretion.
• Ability to work effectively in a fast-paced, deadline-driven environment.

Supervisory Responsibilities: This role will not have supervisory responsibilities.

Expected Hours of Work: Schedule may vary. Work on evenings and weekends may be required. Dependability and punctuality are paramount.

Travel Requirements: Up to 50% travel to client onsite location is expected for this position.

Physical Demands:

• Mobility required on-site with clients.
• Sitting or standing for hours at a time.
• Ability to work at a computer for extended periods of time if needed.
• Ability to manipulate up to 25 lbs. repetitively throughout the day and as needed.

Working Environment: Emergency management personnel may work in an office or home environment or be deployed to the field which may require working outdoors in adverse weather conditions. Work may be on-site with clients ex: EOC, hospital, debris sites or local government buildings. All AC Disaster Consulting (ACDC) positions are remote work site positions with the home location agreed upon at time of hire. If the remote work site locations change, ACDC Human Resources must be made aware, and leadership needs to approve any site changes for business registration and payroll tax purposes.

Workplace Health & Safety: We are committed to fostering a safe and healthy workplace. Employees are expected to champion a culture of safety by complying with all health and safety policies and procedures, completing required training, identifying and reporting hazards, exercising sound judgment, and taking reasonable care to protect the health and safety of themselves, their colleagues, clients, and the communities we serve.