Legal Assistant - Business Practice Group

Legal Assistant – Business Practice Group

We are seeking an experienced, highly organized, and detail-oriented Legal Assistant to join our thriving Business Practice Group. This position provides administrative and legal support to attorneys and paralegals across a variety of matters, including complex estate and tax planning, trust and estate administration, business entity formation, real estate matters, and business transactions.

The ideal candidate is comfortable working in a fast-paced environment, managing competing priorities, and providing exceptional service to clients.

Responsibilities

• Provide administrative and legal support to a combination of attorneys and paralegals.
• Manage attorney calendars, schedule client meetings and appointments, coordinate document signings, and docket important deadlines.
• Monitor and remind attorneys of upcoming meetings, court deadlines, and client commitments.
• Serve as the primary point of contact for client communications, including coordinating the intake of new matters and maintaining positive client relationships.
• Assist with the preparation, organization, and management of legal documents related to:
• Complex estate and tax planning
• Estate and trust administration
• Business entity formation
• Real property transactions (real estate)
• Business transactions
• Coordinate document flow throughout the lifecycle of client matters, ensuring accuracy, completeness, and timely execution.
• Prepare, proofread, revise, and finalize legal documents and correspondence.
• File documents with Oregon and Washington state courts, including electronic filings.
• Maintain electronic client files using document management systems.
• Work location is 100% in office.

This firm has been named one of the 100 Best Companies to Work For in Oregon by Oregon Business Magazine. They offer a competitive compensation package and are an equal opportunity employer.

Qualifications

• Experience as a legal assistant supporting attorneys in estate planning, trust and estate administration, tax planning, business law, or a related practice area.
• Experience with complex estate and tax planning, trust and estate matters.
• Experience with business entity formation.
• Experience with real property and business transactions.
• Experience with Oregon and Washington state court filings, including e-filing procedures.
• Proficiency with Microsoft Office (Word, Outlook, and Excel), Adobe Acrobat, and legal document management and timekeeping software.
• Excellent written and verbal communication skills.
• Strong organizational and time management skills with the ability to prioritize competing deadlines.
• High level of accuracy and attention to detail.
• Ability to work both independently and collaboratively as part of a team.
• Strong commitment to providing outstanding client service.

Preferred Attributes

• Ability to manage multiple projects simultaneously while maintaining confidentiality and professionalism.
• Strong problem-solving skills and initiative.
• Dependable, adaptable, and proactive with excellent follow-through.
• A positive attitude and willingness to support the team wherever needed.

If you are an experienced legal assistant who enjoys working in a collaborative environment and takes pride in delivering exceptional client service, we encourage you to apply.