Events Planner - Entry Level

Event Planner

The University of Miami, Division of Development and Alumni Relations, has an exciting opportunity for a full time Event Planner to work in Coral Gables, FL.

The Events Planner oversees all aspects of planning meetings, conferences, workshops, seminars, lectures, and other special events for the assigned department(s). Furthermore, the Events Planner assumes responsibility for ensuring all amenities and accommodations at the event are adequate.

Responsibilities include:

• Planning and executing events within timeline and budgetary constraints.
• Managing event registration and check-in for event guests and volunteers.
• Coordinating the purchase, inventory, and organization of event materials.
• Upkeeping event and team meeting calendars.
• Providing recommendations to upper management regarding vendor, venue, and food services.
• Acting as liaison to vendors and external entities.
• Adhering to University and unit-level policies and procedures and safeguarding University assets.

Core qualifications:

• Bachelor's degree in relevant field required.
• Minimum 2 years of relevant experience required.
• Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
• Teamwork: Ability to work collaboratively with others and contribute to a team environment.
• Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
• Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.

Any relevant education, certifications and/or work experience may be considered.

The University of Miami is recognized as one of the nation's premier research institutions and academic health systems and is among the largest employers in South Florida.

With more than 20,000 faculty and staff, the University is committed to excellence and guided by a mission to positively impact the lives of students, patients, and communities locally and globally.

We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully. United by shared values, the University community works together to build an environment defined by purpose, collaboration, and service.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

Job Status: Full time

Employee Type: Staff