Here is the updated, polished job posting incorporating the part-time to full-time growth path and your benefits package:
Location: Hybrid (Remote / In-Office)
Position Type: Part-Time transitioning to Full-Time as the company scales
Compensation: Competitive hourly rate (commensurate with experience)
Benefits: Paid Time Off (PTO), Paid Sick Leave, and Paid Holidays / Vacation
We are an ambitious, fast-growing construction company dedicated to delivering top-quality projects and exceptional client experiences. As our project pipeline expands, we are looking for a sharp, proactive Office Manager to serve as the operational hub of our business.
If you thrive in a dynamic, entrepreneurial environment, love bringing structure to moving parts, and want a role where your contributions directly shape our company’s growth, we would love to meet you!
This position begins as a part-time role (approx. 20–25 hours/week) with a clear, defined path to full-time as project volume and operations expand. It offers a balanced hybrid schedule, allowing you to work both from home and on-site at our office.
Financial & Invoicing Administration:
Manage day-to-day Accounts Payable (A/P) and Accounts Receivable (A/R).
Generate, distribute, and track client billings and vendor/subcontractor invoices.
Process purchase orders (POs) and reconcile job-cost records inside QuickBooks.
Project & Change Order Tracking:
Track, log, and process change orders from request through owner approval and subcontractor execution.
Maintain meticulous physical filing systems for paper copies as well as organized digital archives.
Compliance & Subcontractor Onboarding:
Collect and review Certificates of Insurance (COIs), trade licenses, and W-9s to ensure full subcontractor compliance.
Collect, track, and verify lien releases/waivers (conditional and unconditional) prior to issuing payments.
Operations & Communication:
Act as a reliable point of contact between our field team, project managers, subcontractors, and vendors.
Streamline administrative procedures to help the business operate efficiently as we scale.
Construction Experience: Solid background in the construction trades or general contracting. You must be comfortable with standard construction terminology, contracts, subcontractor agreements, and basic regulatory requirements.
Software Proficiency: Hands-on experience with QuickBooks (Online or Desktop) and proficiency in Microsoft Office / Google Workspace (especially spreadsheets). Familiarity with construction management platforms (Buildertrend, Procore, etc.) is a plus.
Lien & Compliance Literacy: Practical understanding of preliminary notices, lien waiver procedures, and subcontractor insurance/licensing standards.
Core Skills:
Exceptional organizational and multi-tasking skills.
Strong independent time management suited for a hybrid/remote workflow.
Clear, professional written and verbal communication.
Growth Path: A direct avenue to transition from part-time into a core, full-time operational leadership role.
Flexibility: Work-from-home flexibility combined with collaborative in-office days.
Benefits: Paid leave, vacation days, and paid holidays.
Culture: A collaborative, transparent, and supportive small-team environment where your voice and ideas matter.
Please send your resume along with a brief note highlighting your experience with construction administration, lien waivers, and QuickBooks.
Construction office manager • Orange, CA, US
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