M/I Homes Division Purchasing Function Administrator
M/I Homes has been building new homes of outstanding quality and superior design for 50 years. Founded in 1976 by Irving and Melvin Schottenstein and guided by Irving's drive to always "treat the customer right," we have fulfilled the dreams of over 170,000 homeowners and grown to become one of the nation's leading homebuilders. M/I Homes started as a family business and grew into a national leader in a single generation with divisions in 17 markets, including Austin, Charlotte, Chicago, Cincinnati, Columbus, Dallas, Detroit, Ft. Myers/Naples, Houston, Indianapolis, Minneapolis, Nashville, Orlando, Raleigh, San Antonio, Sarasota, and Tampa.
Coordinates division purchasing and pricing information management processes including but not limited to costing, ensuring system data integrity, mediating field/trade communications, and assisting in the development of housing budgets. Division purchasing function administrator.
Duties and Responsibilities:
- Provides general administrative support for purchasing department including routine processing of correspondence from rough or revised draft, data entry, preparation, and/or maintenance of miscellaneous reports, and vendor files.
- Releasing job-start Purchase Orders and executing change-order Purchase Orders.
- Tracking and reporting rebates and model discounts.
- Ensure and maintain the accuracy of Scopes of Work. Perform contract expiration & updating tracking and administration.
- Manage new vendor applications, insurance verification, files, etc.
- Create bid documents utilizing project-specific Standard Features for each trade. Prepare, request, and distribute bid packages, and/or plan changes to vendors.
- Processes subcontractor bids, reviews, and analyze monthly cost changes to provide and maintain accurate sales pricing and housing budgets.
- Perform bid cost comparisons to assist in pricing negotiations.
- Inputting and maintaining vendor pricing, takeoffs, and record keeping.
- Review plans and create takeoffs for unitized pricing.
- Manage 4-8 vendor accounts as the point of contact for support, questions, resolving disputes, product & pricing issues, and contract discrepancies.
- Effectively communicate via phone and email. Assists with questions, mediating, and day-to-day support for vendors. Communicate product changes to Sales, Construction, and Subcontractors as well as coordinate pricing adjustments when necessary.
- Ensure data costing structure is constructed and inputted in an efficient way. Work with Purchasing Manager to determine the criteria and format for vendor bids to be entered into JDE database.
- Review and analyze monthly cost changes to provide and maintain accurate budget information.
- Review and update option sales prices regularly to maintain required margins.
- Arrange training/ informational meetings with new or existing trade partners and vendors to ensure proper expectations are established across all departments.
- Performs additional assignments as requested by Purchasing Manager.