Administrative Assistant, Legal

THE ROLE

We are seeking a highly organized, detail-oriented, and dependable Administrative Assistant, Legal, to provide support to the Head of Business, Legal Affairs, Strategy and Operations. This is an important role for someone who wants to learn at a fast-paced, international music-based company that’s rapidly growing its film & TV business.

The ideal candidate is a proactive professional with strong communication skills and the ability to manage multiple high priorities simultaneously with accuracy to make sure nothing falls through the cracks.

Legal experience is not required—we are looking for someone with strong skin, strong professional experience, and strong interpersonal skills. An interest in music, movies, television, and the entertainment industry is a plus. A love of spreadsheets is a plus-plus.

WHAT THIS ROLE WILL DO

• Provide day-to-day administrative support to the Head of Business, Legal Affairs, Strategy and Operations.

• Maintain well-organized electronic files, records, and documents.

• Prepare, format, proofread, edit, and organize correspondence, agreements, reports, and other documents.

• Manage calendars, meetings, appointments, and deadlines.

• Track important dates, deliverables, follow-ups, and outstanding items.

• Coordinate meetings, conference calls, zooms and other internal and external communications.

• Assist with document management, including scanning, filing, copying, naming, and organizing documents.

• Enter, update, and maintain information in databases, spreadsheets, and other systems.

• Communicate professionally with colleagues, vendors, and outside parties.

• Monitor incoming and outgoing correspondence and ensure timely follow-up.

• Help coordinate signatures, approvals, and other administrative processes.

• Handle confidential and sensitive information with professionalism and discretion.

• Assist with expense reports, invoices, time records, and other administrative matters as needed.

• Anticipate needs and proactively address issues before they become problems.

• Perform general administrative and office support duties as needed.

WHAT THIS PERSON WILL BRING

Required Qualifications

• Minimum of 2 years of prior professional work experience in an administrative, assistant, office, business, creative, legal, or similar professional role.

• Exceptional organizational skills and attention to detail

• Excellent written and verbal communication skills

• Proficiency with Microsoft Office, including Word, Outlook, Excel, Adobe, and PowerPoint

• Proficiency with Google Workspace, including Gmail, Google Calendar, Google Docs, and Google Sheets

• Strong file-management skills, including maintaining organized digital folders and consistent file naming

• Ability to use spreadsheets for basic data entry, tracking, and organization

• Comfortable learning and working with databases, document-management systems, cloud-based software, and other business applications

• Strong ability to prioritize, manage, and problem-solve multiple tasks, projects, and deadlines

• Strong follow-through and accountability

• Ability to learn new software, systems, procedures, and terminology quickly

Preferred Qualifications

• Experience supporting attorneys, executives, managers, agents, producers, or other entertainment industry professionals is a plus

• Experience working in a law firm, entertainment company, production company, music business, agency, management company, or other creative-industry environment

• Familiarity with legal documents, contracts, or basic legal terminology

• Experience working with confidential or sensitive information

• Experience managing multiple calendars, projects, or competing deadlines

BENEFITS & PERKS

Our motto is ‘Taking Care of Our Own’ through 6 pillars of benefits:

• HEALTH: Medical, vision, dental and mental health benefits for you and your family, with access to a health care concierge, and Flexible or Health Savings Accounts (FSA or HSA)

• YOURSELF: Free concert tickets, generous paid time off including paid holidays, sick time, and personal days

• WEALTH: 401(k) program with company match, stock reimbursement program

• FAMILY: New parent programs including caregiver leave and baby bonuses, plus fertility, adoption, foster, or surrogacy support

• CAREER: Career and skill development programs with School of Live, tuition reimbursement, and student loan repayment

• OTHERS: Volunteer time off, crowdfunding match