Assistant Project Manager Program Management

Assistant Project Manager

The Assistant Project Manager supports the planning, coordination, and delivery of projects from initiation through closeout. Working alongside Project Managers, design teams, construction teams, clients, consultants, and other project stakeholders, this role assists with scope, schedule, budget, risk, communication, documentation, and overall project coordination. The Assistant Project Manager may support traditional project management, Owner's Representative, and program management assignments depending on project needs and assumes increasing responsibility as experience and proficiency develop. This is a full-time position.

Responsibilities

Supports Project Managers in the planning, coordination, and delivery of projects from initiation through closeout.

Assists with developing and maintaining project scope, schedules, budgets, work plans, fee structures, forecasts, and other project management documentation.

Coordinates activities among clients, design teams, consultants, contractors, construction managers, and other stakeholders to support timely decision-making and successful project delivery.

Monitors project schedules, milestones, deliverables, action items, budgets, and expenditures; identifies potential risks, delays, conflicts, or variances and assists with mitigation strategies.

Supports procurement, contracting, and change management activities, including consultant coordination, contractor procurement, proposal evaluation, contract administration, approval tracking, and assessment of project impacts.

Assists with design and construction phase coordination by tracking deliverables, facilitating reviews, documenting decisions and comments, and monitoring resolution of issues affecting project objectives.

Participates in client, design, construction, and stakeholder meetings; assists with meeting preparation, documentation, follow-up, and tracking commitments to completion.

Prepares and maintains project reports, dashboards, presentations, correspondence, logs, and other internal and client-facing communications.

Tracks and maintains project risks, issues, decisions, changes, and project information within project management and financial systems, ensuring compliance with established QA/QC, project management, and administrative procedures.

Assists with project closeout activities, including documentation, financial reconciliation, lessons learned, outstanding items, and transition or turnover requirements.

Develops and applies knowledge of project management, program management, project controls, and Owner's Representative services in accordance with established standards and procedures.

Qualifications

Bachelor's degree in Engineering, Business, Project Management, Construction Management, or a related field.

3+ years of experience in the AEC industry, project coordination, or project support roles.

Working knowledge of project management principles, including scope management, scheduling, budgeting, contract coordination, and project financial tracking.

Experience with billing processes, resource planning, and budget monitoring.

Proficiency in Microsoft Office applications; experience with Deltek Vantagepoint preferred.

Project management certification (CAPM, PMP, or equivalent) preferred.

Strong organizational, communication, and stakeholder coordination skills, with the ability to manage multiple priorities in a collaborative environment.

Benefits and Perks

We offer a comprehensive benefits program that supports the whole person. Our benefits include:

Life Balance: hybrid/flexible work schedules, a flexible work environment, generous PTO, and paid holidays.

Investing in Your Future Growth: specialized training, continuing education, professional licensing, intern development programs, and the University of Parkhill.

Competitive Benefits: multiple health plan options, FSA for dependent care, HSA contributions, employer 401(k) contribution, employer-paid basic life, employer-paid short & long term disability, and performance bonuses.

Well-Being: mental health care, culture committees, wellness program, and a charitable giving match.