The Administrative Assistant is an entry-level position that provides day-to-day administrative and office support to staff across the organization and is responsible for maintaining organized records, supporting communications, coordinating schedules and meetings, assisting with office operations, and helping ensure administrative processes are completed accurately and efficiently.DescriptionCreate and maintain electronic and physical filing systems.Prepare and format memos, emails, reports, proposals, letters, and other correspondence.Perform data entry and administrative recordkeeping.Answer phones, greet visitors, and provide general front-office support.Sort, process, and distribute incoming and outgoing mail and packages.Maintain office and kitchen supply inventories and coordinate replenishment.Support fleet vehicle administration, including recordkeeping, maintenance scheduling, vehicle relocation, supply coordination, and related documentation.Manage calendars, coordinate staff schedules, and arrange meetings and events.Provide general administrative support to staff and departments as needed.Handle confidential and sensitive information appropriately.Assist with special projects and other administrative duties as assigned.QualificationsEducation & ExperienceCurrent enrollment in, or completion of, an associate degree program in administration, business, accounting, communications, or a related field.Prior office, administrative, customer service, internship, or clerical experience is preferred but not required.Experience working in a professional office environment is beneficial.Technical KnowledgeProficiency with Microsoft Office applications, including Word, Excel, Outlook, and Teams.Ability to learn document management, scheduling, accounting, and other business software.Basic knowledge of electronic and physical records management.Accurate keyboarding and data entry skills.Familiarity with standard office equipment and administrative procedures.Professional SkillsStrong organizational and time-management skills.Ability to manage multiple priorities and complete tasks accurately.Strong attention to detail and recordkeeping.Clear written and verbal communication skills.Ability to maintain confidentiality and exercise sound judgment.Dependable and consistent follow-through on assigned responsibilities.Ability to work independently while recognizing when guidance is neededputer literacy, including the use of relevant communication and file organization software.Interpersonal & Leadership SkillsProfessional and courteous communication with employees, clients, visitors, and vendors.Ability to work effectively in a team-oriented environment.Strong customer service mindset.Willingness to assist others and adapt to changing priorities.Demonstrated reliability, initiative, professionalism, and accountability.OtherValid driver's license and reliable transportation.Ability to occasionally travel between office locations or transport company vehicles as needed.Authorization to work in the United States for any employer. Sponsorship is not available for this position.Physical RequirementsAbility to lift and carry office supplies or packages weighing up to approximately 40 pounds.Prolonged periods of sitting at a desk and working on a computer.Ability to move throughout the office to retrieve files, supplies, mail, and packages.Working ConditionsPrimarily in-officeRegular interaction with employees, visitors, vendors, and delivery personnel.Occasional travel between company locations or administrative errands may be required.If you are a career-oriented and highly motivated individual interested in being part of a growing firm, we want to hear from you! This position requires you to have authorization to work in the United States for any employer. We will not provide sponsorship for this position. Relocation and housing are not provided for this position.AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
Administrative Assistant • Madison, WI, USA
Temp to hire role in Waunakee WI 53597Provides administrative and clerical support to CFO, Management, Accounting and the Administration Department.ESSENTIAL DUTIES AND Responsibilities:Set up new ... Show more
OverviewFast Enterprises is a provider of essential software and services for citizens and government.In 1998, we changed the way government revenue agencies support their business with the introdu... Show more
ABOUT UW EXTENSIONThe UW-Madison, Division of Extension actively collaborates with counties to enrich the quality of life in local communities.Our passionate educators create innovative educational... Show more
Looking for people to participate in taking online surveys for Fortune 500 brands.All you need to do is complete online surveys by sharing your opinion.You will help influence brand decisions on se... Show more
Administrative AssistantThis is a position within Keller Executive Search and not with one of its clients.Ready to supercharge executive searches at a global firm impacting top talent worldwide? Jo... Show more
Join Turbomachinery Latin America as an Administrative Assistant and play a vital role in supporting our dynamic team.This position offers an exciting opportunity to contribute to the smooth operat... Show more
The City of Sun Prairie, WI (pop 33,966) is looking for Election Officials to facilitate the right to vote and maintain order at the polls on Election Day.Election Officials ensure that our electio... Show more
Congregation Shaarei Shamayim, a progressive Jewish community in Madison, Wisconsin, seeks a part-time (8-10 hours/week) Youth Coordinator to manage our children's education and youth programs in c... Show more
DescriptionWe are committed to building a workplace where everyone feels heard and respected, and extending our culture of care so that every individual can reach their full potential.We want you t... Show more
PS Companies is partnering with a state department in Madison to hire a Temporary Office Assistant to support an elections office.This role is ideal for someone who is organized, detail-oriented, a... Show more
Primary Function:The Administrative Assistant will provide clerical support with minimal supervision as well as support service to the Dashiell engineering, project management and field service tea... Show more
Administrative Support Coordinator.Remote | Flexible Schedule | Training Provided.We're a growing travel company passionate about helping clients create unforgettable memories as they.We're current... Show more
Medical Assistant/Technician (Hospital Corpsman).Hospital Corpsmen assist healthcare professionals and provide medical and dental care to Sailors, Marines, and their families across clinics, hospit... Show more
Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Jobs Hub to apply through the internal application process.Job Category:University StaffEmploymen... Show more
Administrative Support PositionThis position works on-site in Madison, WI.Schedule:Monday - FridayHours:8:00A - 5:00PPerform a variety of routine to moderately difficult administrative, office supp... Show more
At Planned Parenthood of Wisconsin, Inc.PPWI), we work to provide quality, affordable health care services, comprehensive education, and strong advocacy.We serve over 60,000 patients annually in 18... Show more
We're seeking a detail-oriented and proactive Office Assistant to provide essential administrative support to our team.This role is ideal for someone organized, dependable, and committed to deliver... Show more
SUMMARYThe role of Administrative Assistant provides administrative support for the CBRF community.This position is responsible for performing clerical duties, coordinating information flow and com... Show more
Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to support our office operations.The ideal candidate will possess strong office management skills, excellen... Show more
As a Warehouse Administrative Support Specialist, you will play a crucial role in enhancing the daily operations of our distribution center.Your responsibilities will include a variety of administr... Show more
