Admin Assistant/Resource Room

Job Description

• Provides administrative support to project leadership in a variety of areas including Human Resource assistance, training documentation, procurement documentation, accounts payable functions, purchase order request, routing correspondence, and reports

• Maintain confidential office and financial files, case files, administrative files, personnel files, and contract files.
• Prioritize and coordinate multiple projects simultaneously and follow through on issues in a timely manner.
• Generate and dispatch service request work orders to multiple subcontractors and vendors, communicating work orders to technicians and internal clients.
• Assess the quotes submitted and select the bidders with which the commercial/financial negotiations may be conducted.
• Maintain project tracking spreadsheets and databases as assigned.
• Ensures that human resource files and records are maintained in accordance with legal requirements and Company policies and procedures.
• Assist with completion of necessary statistical reports as requested.
• File and retrieve corporate documents, records, and reports.
• Contacts prepare source documents to resolve questions, inconsistences, or missing data.
• Prepare invoices, reports, memos, letters, financial statements and other documents using word processing, spreadsheet, database, or presentation software.
• Completes monthly and year-end reports regarding terminations, transfers, and new hires.
• Ability to perform a wide variety of administrative duties on behalf of the Leadership team with minimal supervision.
• Assists in establishing and maintaining an effective and efficient records-management system.
• Intervenes, analyzes, manages, and resolves business conflicts between the company and the vendors/suppliers

Qualifications

• High school diploma or GED, or 1-2 years of experience in a Workforce environment or coordination/planning experience
• AA or BA preferred
• Experience: Significant demonstrable experience and/or training in providing administrative support functions to multi-layered projects
• Skills/Abilities: Ability to clearly and concisely communicate with staff and leadership via presentations, in person, telephone, written and oral
• Must be accustomed to working in a complex, fast-paced and confidential work environment
• Excellent verbal and written communication skills including ability to do public speaking
• Demonstrated ability to use various software programs (Microsoft Office) for correspondence, reports, statistical compilation, analysis, and database access
• The ability to maintain confidentiality is a must

Additional Information

Job Site: Olive Harvey AJC - 10001 South Woodlawn Avenue, Chicago, IL 60628

Dynamic Workforce Solutions is committed to providing an environment that is free from unlawful discrimination and harassment in any form. It is our policy to comply with all applicable laws that provide equal opportunity in employment for all persons.

Living Dynamic

We believe that every role matters and that every customer, both internal and external, should feel empowered to be the best that they can be. Dynamic Workforce Solutions is a place where passion meets purpose and results in excellence.

Equal Opportunity Employer

At the core of our business is a commitment to creating a work environment where all employees have equal access to resources, professional growth, and opportunities. Our Four Cornerstones, paired with our dedication to Extreme Customer Service, guide our efforts to connect with and understand the needs of the communities we serve. We believe that the unique background and experiences within our team enhances our ability to serve our clients and strengthens our workforce. Attracting, developing, and retaining a workforce that reflects the people we serve is essential to our ongoing success.

DWFS/DESI is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, age, pregnancy, sexual orientation, gender identity, ancestry, religion, national origin, veteran status, physical or mental disability, reprisal, or any other characteristic protected by federal, state, or local law.