Marketing Operations Coordinator

Sales Enablement & Marketing Operations

We are seeking a highly organized and proactive Marketing Operations Coordinator with a strong background in contract and invoice oversight, campaign support, project management, and ad hoc projects.

The ideal candidate will have a foundational understanding of marketing operations, strong organizational skills, and the ability to work collaboratively across departments.

Proficiency in Ariba or other contract or billing management systems is strongly preferred.

In this position, you will:

Contract & Invoice Management

• Oversee the full lifecycle of marketing vendor contracts, including initiation, compliance tracking, and renewals.
• Manage invoice processing and ensure accurate, timely billing using contract/billing management system.
• Collaborate with procurement and finance teams to resolve discrepancies and maintain budget alignment.
• Maintain organized records of contracts and financial documentation for audit readiness and reporting.

Campaign Support

• Provide administrative and logistical support with the coordination of marketing campaigns, ensuring timelines and deliverables are tracked and updated.
• Support project managers by preparing status updates, documenting meeting notes, and flagging potential issues for resolution.
• Help gather and organize campaign performance data, contributing to the creation of reports that evaluate results against key metrics.

Project Management & Ad Hoc Initiatives

• Lead and support a variety of marketing operations projects, ensuring timely execution and alignment with business goals.
• Manage project timelines, deliverables, and stakeholder communications using Monday.com.
• Coordinate and execute ad hoc projects with agility, often under tight deadlines and evolving scopes.
• Track project progress, identify risks, and proactively resolve issues to keep initiatives on schedule.

Process Assistance

• Support the identification and implementation of process improvements to enhance the efficiency and effectiveness of marketing operations.
• Ensure all marketing activities comply with industry regulations and company policies.
• Work closely with the marketing team, sales, and other departments to align marketing strategies with business goals.

To be considered, you will need:

• Bachelor’s degree in marketing, Business, Project Management, or a related field (or equivalent experience)
• 3–5 years of experience in contract management, marketing operations, or project coordination
• Proficiency in Ariba or similar platforms is preferred
• Experience managing projects using Monday.com is preferred
• Strong project management and organizational skills
• Ability to manage multiple priorities and work independently in a fast-paced environment
• Excellent communication and problem-solving skills
• Familiarity with marketing workflows and financial services is a plus
  

Base Salary & Benefits

Our base salary for this position located in New York City generally ranges between $80,000.00 and $90,000.00 annually, depending on business need and on your qualifications and experience. Base salary does not include incentive compensation, commission, or any other type of remuneration or benefits.

In addition to salary, Popular's well-rounded benefits package for regular full-time and part-time employees includes a comprehensive health plan, flexible time off options, and savings and investment plans. Seasonal/temporary employees are not eligible for these benefits.

Important: The candidate must provide evidence of academic preparation or courses related to the job posting, if necessary.

ABOUT US

Popular is Puerto Rico’s leading financial institution and have been evolving since it was founded over a century ago. From a small bank it has developed into a large corporation that offer a wide variety of services and financial solutions to our customers, with presence in the United States, the Caribbean and Latin America.

As employees, we are dedicated to making our customers dreams come true by offering financial solutions in each stage of their life. Our extensive trajectory demonstrates the resiliency and determination of our employees to innovate, reach for the right solutions and strongly support the communities we serve; therefore, we value their diverse skills, experiences and backgrounds.

We reaffirm our commitment to always offer essential financial services and solutions for our customers and communities, including during emergency situations and/or natural disasters. Popular’s employees are considered essential workers, whose role is critical in the continuity of these important services even under such circumstances. By applying to this position, you acknowledge that Popular may require your services during and immediately after any such events.

Are you ready for a rewarding career?

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