Tax Office Specialist (Part-Time)

Tax Office Specialist (Part-Time)

Wage/Hour Status: Part-time; Non-Exempt

Reports to: Tax Assessor/Collector

Pay Grade: Clerical/Para PG 8

Dept./School: Tax Office

Work Days: 226

Hourly Rate: $28.61

PRIMARY PURPOSE: Under minimal supervision assist with the processing of district property taxes following established procedures for collection of tax revenue. Provide clerical services to the tax assessor/collector.

Qualifications

Education/Certification:

• High school diploma or GED

Special Knowledge/Skills:

• Knowledge of bookkeeping principles and practices
• Proficient in keyboarding, 10-key numerical data entry, and file maintenance
• Ability to use personal computer and software to develop spreadsheets and do word processing
• Ability to work with numbers in an accurate and rapid manner to meet established deadlines
• Effective organizational, communication, and interpersonal skills

Experience:

• One year accounting experience at clerical level

Major Responsibilities and Duties

Accounting:

1. Assist with collecting revenue and posting deposits.
2. Process and account for all tax payment transactions, including receipt of cash and making deposits.
3. Receive and process applications for exemptions.

Data Entry:

1. Input tax data using a computerized system.

Records and Reports:

1. Assist with the preparation of annual tax rolls.
2. Send out prepared tax statements, notices, and receipts, as directed.
3. Compile, maintain, and file all reports, records, and other documents as required.

Other:

1. Assist taxpayers, officials, and other members of the public. Maintain effective rapport with general public and handle any problems or concerns in a prompt and courteous manner.
2. Prepare correspondence, memorandums, forms, manuals, requisitions, reports, and presentation for the tax assessor/collector.
3. Answer incoming calls, take messages, and route them to the proper party. Handle questions and requests that fall within level of responsibility.
4. Follow district safety protocols and emergency procedures.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting. Occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse. Occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress