Human Resources Coordinator

Human Resources Coordinator

Key Responsibilities

Onboarding & Offboarding

Coordinate full onboarding process for new hires, including:

Offer letters and documentation

I-9 completion

Orientation scheduling

Process employee terminations and ensure proper documentation is completed

Ensure timely and accurate entry of new hires, transfers, and status changes in HR systems

Employee Records & HR Administration

Maintain accurate and confidential employee personnel files

Update HRIS systems with employee changes (promotions, transfers, pay changes, terminations)

Assist with employment verification requests

Support audits and compliance reporting as needed

Recruiting & Staffing Support

Post open positions and manage job boards

Schedule interviews and coordinate communication between candidates and hiring managers

Track applicant status and maintain recruiting records

Support high-volume hourly recruiting needs across store locations

Payroll & Timekeeping Support

Assist store leadership with timekeeping corrections and approvals

Monitor attendance, PTO, and schedule compliance

Support payroll preparation by ensuring accurate employee data

Partner with Payroll to resolve discrepancies and employee inquiries

Employee Relations, Culture & Retention

Support HR leadership in fostering a positive, inclusive, and performance-driven company culture

Assist with employee engagement initiatives, recognition programs, and internal communications

Help identify early indicators of turnover and support retention efforts across store locations

Partner with HR leadership on employee feedback, concerns, and workplace climate issues

Support documentation and follow-up for employee relations matters in a fair and consistent manner

Promote company values and ensure consistent communication of policies and expectations

Assist in onboarding experiences that strengthen employee connection, engagement, and long-term retention

Safety & Store Support

Assist with store safety walk-throughs and basic compliance checks

Support PPE compliance and uniform distribution tracking

Communicate safety concerns to HR leadership and store management

Qualifications

High school diploma or equivalent

Minimum 2 years of administrative, HR, or office support experience

Strong organizational and multitasking skills

Proficiency in Microsoft Office (Word, Excel, Outlook)

Ability to handle confidential information

Bilingual (English/Spanish) strongly preferred

Key Competencies

Employee engagement and culture building mindset

Strong communication skills

Attention to detail

Time management and organization

Customer service orientation

Confidentiality and professionalism

Ability to work in a fast-paced environment

Working Conditions

Office-based role within a grocery store environment

Regular interaction with store team members

Occasional walking through operational departments (meat, bakery, kitchen, etc.) with varying temperatures

May require occasional travel to store locations for onboarding support

Flexible schedule, including occasional weekends as needed

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.