Project Coordinator

Project Coordinator

Status: Full time, regular

Supervisor: Project Coordination Team Lead

Core Hours: 8:30 a.m.-5:00 p.m., Monday-Friday (Work is sometimes required outside of these hours, depending on business needs.)

Location: Wheaton, IL

Compensation: Salary, $58,000 - $65,000

Position Summary

The Project Coordinator plans, coordinates, and implements the order, delivery, and installation of small to mid-sized contract furniture projects.

Responsibilities

• Direct, coordinate and manage task assignments and completion for entire dealer team.
• Coordinate and schedule delivery and installation of product.
• Provide timely, formal written communications throughout project to client, dealer and project team.
• External: Coordinate with client, property manager, and contractors as required.
• Internal: Coordinate with salespeople, order coordinators, warehouse, delivery drivers, and installers.
• Obtain delivery and installation quotes.
• Review ship dates for adherence to project schedule and maintain status report.
• Monitor receipt of product to installation vendor's warehouse.
• Confirm any delivery requirements at the destination, including site conditions and COI's.
• When required, coordinate electrical integration with furniture.
• Assemble installation packets and send to installation company.
• Communicate with installer at beginning and end of installation and field questions as required.
• Identify punch items and oversee punch list resolution.
• Enter intermarket orders and upload supporting documents.
• Monitor service email box and communicate with customers/vendors to complete warranty/service requests.
• Train and mentor other team members as assigned.
• Enter and invoice customer orders in CORE (the company's business system).

Skills + Abilities

• Advanced in Microsoft Office applications (Word, Excel, Outlook, etc.) and PDF-editing software required
• 2-5 years business-to-business platform experience
• Excellent written and oral English language communication skills
• Extremely organized, detail-oriented and able to work under pressure
• Must be able to multitask and prioritize

Education + Qualifications

• Bachelor's degree or equivalent experience
• Minimum of two years of experience in contract furniture, commercial interiors design, project management, or related field
• Familiarity with CORE (the company's business system) a plus