Project Coordinator (Entry Level)

Project Coordinator

NICHQ is currently recruiting a Project Coordinator to collaborate with multiple team members to support the activities and deliverables of a project.

Salary: $55,000 Annual

Career Level: Entry Level

Status: Full-Time, Non-Exempt Employee, US Based Remote

Education: Bachelor's degree in Public Health or related field with administrative or project management experience preferred. Equivalent relevant experience may be substituted for education.

Position Responsibilities May Include:

• Coordinating project activities including heavy administrative details: note taking, calendar scheduling, follow up, reminders, etc.
• Preparing agendas for and facilitating meetings, as requested, documenting key decisions and supporting follow-up
• Assisting in the development and management of project plans (e.g., schedule, deliverables, project status reports) and tracking deliverables
• Managing coordination of in-person and virtual events, including logistics, preparation of and mailing materials, set-up, technical needs, and day-of coordination
• Supporting development of key project documents, including reports (e.g. project reports, funder reports, board reports) and presentations
• Contributing to project planning and decision making
• Supporting technical assistance (TA) process including, monitoring TA submissions, scheduling TA consultations, follow-up and data entry, etc.
• Serving as liaison with project partners and other key individuals/groups, as requested
• Managing and maintaining online communication and data platform (Coral)
• Supporting the project team and collaborating with Communications department on project promotion and communication
• May provide day to day management of specific deliverables and activities including those of external customers, vendors and/or internal support departments that are contributing to the project
• Providing thorough and timely customer service and maintaining the project general email inbox
• Other tasks as assigned

Qualifications:

1. High level of comfort and strong learning capability to use office systems, computers, and MS Office Suite: Outlook, Word, Excel, PowerPoint and virtual meeting platforms (Zoom, Webex, etc.)
2. Strong oral and written communication skills, including the ability to communicate, and/or willingness to learn and practice sharing, sensitive information with a variety of partners in a tactful manner
3. Ability to multi-task and prioritize work- both with oversight and autonomously as appropriate and as needed, able to recommend project-related timelines and meet deadlines
4. Highly organized and skilled at managing numerous details for one or more projects and can assist in thinking of solutions to issues as they arise
5. Works well in team environment
6. Highly flexible and adjustable
7. Prior experience coordinating in-person and virtual events strongly preferred
8. Experience in or knowledge of public health especially maternal and child health, health care, or related systems preferred
9. Strong interest in ongoing professional development and growth

Benefits:

NICHQ offers a generous benefits package for employees including competitive compensation; remote work; paid time off including vacation, sick and holidays; paid parental leave; insurance including medical, dental, vision, disability and life; 403b retirement plan; flexible spending accounts; employee assistance programs; and professional development benefits.

EEOC Statement:

NICHQ is committed to being an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, marital status or disability.